Senior Executive Assistant

Clarivate; Alexandria (VA); On-site; USD 85,000 - 90,000; Full time

Job summary

An established industry player is seeking a proactive Senior Executive Assistant to support their legal team. This role involves high-level administrative tasks, including managing schedules, coordinating meetings, and handling confidential information. The ideal candidate will have over three years of experience in a fast-paced environment and a strong command of the Microsoft Office suite. You'll be a key player in ensuring smooth operations, providing essential support to executives, and enhancing communication across various business segments. This is a fantastic opportunity for someone looking to thrive in a dynamic and collaborative environment.

Qualifications

• 3+ years of experience providing administrative support to senior leadership.
• Deep abilities with Microsoft Office suite for presentations and reports.

Responsibilities

• Prepares reports and materials to support executive decision-making.
• Plans and coordinates meetings and events, managing all logistics.
• Coordinates travel logistics to align with executive schedules.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Attention to Detail

Time Management

Education

Associate's Degree or Higher

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Clarivate is seeking a highly organized and proactive Senior Executive Assistant to support our General Counsel and legal team in ensuring smooth day-to-day operations. The Executive Assistant will provide high-level administrative support, manage schedules, coordinate meetings, manage and interact with the public company board of directors and handle confidential information with ultimate discretion. This role requires exceptional organizational skills, attention to detail, communication skills and the ability to work independently in a fast-paced environment across multiple functions and business segments.

About You – Experience, Education, Skills, And Accomplishments…

• 3+ years of experience providing administrative support to senior leadership in a fast-paced environment
• Deep abilities with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint including experience designing accurate, compelling presentations, reports and communications
• Experience with global travel
  
  

It would be great if you also had…

• Associate’s degree or higher
• An understanding of legal processes
• Experience with public company boards of directors
• Experience with a Board portal such as Boardvantage or Diligent
  
  

What will you be doing in this role?...

• Prepares reports, presentations, and materials to support executive decision-making.
• Plans and coordinates meetings and events, ensuring all logistics are managed to meet executive needs.
• Maintains communication with stakeholders, ensuring timely follow-up and clear communication.
• Coordinates travel logistics, including bookings, itineraries, and accommodations, to align with executive schedules.
• Learns and recommends best practices for managing executive calendars and streamlining administrative processes.
• Provides key updates and critical information to team members and executives in a clear, concise manner.
• Monitors expense reports, procurement activities, and compliance with company policies.
  
  

About The Team

The role will be an integral part of our Legal, Risk & Compliance (LRC) team. The LRC team is made up approximately 75 legal, risk & compliance professions globally. We operate as strategic business partners to many key stakeholders across the business.

Hours of Work

• This is a full-time position, primarily working core business hours in Eastern Time zone, with flexibility to adjust to various global time zones (primarily London time zones) as needed.
  
  

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Information Services

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