Senior Executive Assistant

YWCA Clark County; Kirkland (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking a Senior Executive Assistant to support the Executive Leadership Team, including the CEO. The role encompasses organizing schedules, facilitating communication, and maintaining Board relations while requiring substantial experience in executive support and office management. This position provides a unique opportunity to enhance organizational effectiveness through direct involvement in high-level functions.

Qualifications

• Minimum 6 years relevant experience as an executive assistant.
• Extensive experience with database and spreadsheet programs.
• Demonstrated knowledge of MS365 Power Platform.

Responsibilities

• Provide executive support to the Executive Leadership Team.
• Coordinate and support schedules, arrange meetings and appointments.
• Attend Board meetings, take minutes, create meeting packets.

Skills

Communication

Organization

Problem Solving

Database Management

MS365 Power Platform

Education

High school diploma or GED

Job description

The Senior Executive Assistant provides executive support to the Executive Leadership Team, and direct support to the President and Chief Executive Officer (CEO). They serve as the primary contact for internal and external constituencies on all matters pertaining to each office. The Senior Executive Assistant serves as the liaison to the Board of Directors and Executive Leadership teams. They organize and coordinate executive outreach and external relations efforts.

essential duties

CEO Support

1. Interact with internal and external constituents including but not limited to employees, clients, business and community leaders, donors, legislators, and members of the public.

2. Establish and promote positive communication and anticipate, evaluate, and diffuse potential problems in a professional manner.

3. Coordinate and support schedules, arrange appointments, travel, meetings, conference calls, etc.

4. Prepare and edit correspondence, reports, and presentations.

Board of Directors and Committee Support

1. Coordinate and provide support to the President and CEO and Board members at meetings, including but not limited to regular and special board meetings.

2. Plan, schedule, and coordinate special events on behalf of the Board of Directors, to include summer and holiday socials.

3. Attend Board meetings, take minutes, create packets to include pre-read materials, and provide meals and setup for meetings.

4. Maintain Board and Board Committee meeting schedules and reserve meeting rooms for Board and Committee meetings.

5. Correspond meeting notices and agendas to Board and Committee members.

6. Update and maintain Board members personal data for the Board Roster.

7. Update and distribute prospective Board member packets for voting.

8. Set up yearly calendar for Board and Committee meetings and provide copies for Board and Committee members.

Foundation Board of Directors Support

1. Attend and take minutes at Foundation Board meetings.

2. Schedule room reservations for Foundation Board meetings to be held offsite.

3. Maintain Foundation Board roster and terms.

4. Correspond with Foundation Board of Directors for meetings and scheduled events.

5. Create meeting packets to include pre-read materials.

job requirements

a. Education and Experience

1. High school diploma or a General Education Diploma (GED).

2. Minimum of 6 years of relevant experience and progressively responsible executive assistant experience.

3. Extensive experience with database and spreadsheet programs

4. Demonstrated knowledge of MS365 Power Platform.