Senior Executive Assistant

J.P. Morgan Chase & Co.; Jersey City (NJ); On-site; USD 57,000 - 99,000; Full time

Job summary

JPMorgan Chase in Jersey City, NJ is seeking a Senior Executive Assistant to provide high-level administrative support to one or more senior executives and backup coverage for the Head of Foundational Services.

RESPONSIBILITIES include managing complex calendars, coordinating meetings and travel across time zones, preparing materials, submitting expense reports, and ensuring timely follow-through on priorities. This role requires discretion and strong communication.

Qualifications

• Demonstrated experience supporting multiple senior leaders in a fast-paced environment.
• At least 5 years of administrative experience.
• Excellent written and verbal communication with attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience coordinating calendars, travel, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality.

Responsibilities

• Provide backup support for the Senior Executive Assistant to the Head of Foundational Services.
• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

MS Office

Education

College degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

• Locations 575 Washington Blvd, Jersey City, NJ, 07310, US
• Job Schedule Full time
• Base Pay/Salary Jersey City,NJ $41.11-$72.12

Job Description

Become an integral part of the Network Product Line team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in the Network Product Line team, you will deliver high-level administrative and organizational support to one or more senior executives and provide backup coverage for the Senior EA supporting the Head of Foundational Services. Responsibilities include managing complex calendars, coordinating meetings and travel, preparing business materials, and ensuring timely follow-through on priorities.

Job responsibilities

• Provide backup support for the Senior Executive Assistant to the Head of Foundational Services.
• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.

Required qualifications, capabilities, and skills

• Demonstrated administrative experience supporting multiple senior leaders in a fast paced organization or managing comparable complex coordination responsibilities
• At least 5 years of administrative experience
• Strong organizational skills and the ability to manage competing priorities, changing schedules, and deadlines.
• Excellent written and verbal communication skills, with careful attention to accuracy and detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with virtual meeting and collaboration tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and escape issues appropriately.

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above

College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.