Executive Administrative Assistant

JP Morgan Chase; Palo Alto (CA); Presencial; USD 90.000 - 120.000; Jornada completa

Descripción de la vacante

JPMorgan Chase in Palo Alto, CA seeks an Executive Assistant to provide high-level administrative support to senior executives. The role encompasses calendar management, complex travel arrangements, expense reporting, and professional interaction with internal clients and vendors.

You will work in a fast-paced environment, coordinating across time zones, maintaining confidentiality, and partnering with cross-functional teams to ensure seamless coverage and project support.

Formación

• Minimum five years of administrative experience supporting multiple senior leaders.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication with attention to accuracy and detail.
• Proficiency with Outlook, Word, Excel, PowerPoint, and virtual meeting tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and elevate issues appropriately.
• Professional interpersonal skills and ability to work independently and collaboratively.
• Discretion and good judgment in confidential situations with senior management.

Responsabilidades

• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.
• Provide additional administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Independent judgment

Team collaboration

Interpersonal skills

Attention to detail

Office software

Educación

College degree preferred

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Virtual meeting tools

Descripción del empleo

• Locations 3203 Hanover St, Palo Alto, CA, 94304, US
• Job Schedule Full time
• Job Shift Day

Job Description

Become an integral part of the Infrastructure Platforms Foundational Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Infrastructure Platforms Foundational Services , you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output providing high-level administrative and organizational support to one or more senior executives. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.
• Provide additional administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

Required qualifications, capabilities, and skills

• At least five yearsdemonstrated administrative experience supporting multiple senior leaders in a fast paced organization or managing comparable complex coordination responsibilities.
• Strong organizational skills and the ability to manage competing priorities, changing schedules, and deadlines.
• Strong interpersonal and excellent written and verbal communication skills, with careful attention to accuracy and detail.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, along with virtual meeting and collaboration tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and elevate issues appropriately.
• Professional interpersonal skills and the ability to work independently and collaboratively.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.