Senior Executive Assistant

Fluor Corporation; Irving (TX); On-site; USD 62,000 - 104,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its Tax department in Irving, Texas. This role involves managing sensitive administrative functions, coordinating travel, and preparing financial documents. The ideal candidate will have strong organizational and communication skills, with a proven ability to handle confidential matters. Join a collaborative environment that promotes professional growth and innovative solutions, where your contributions will help shape the future of the company and its projects.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Parental Leave

Training and Development Courses

Qualifications

• 9+ years of related experience in administrative support.
• Ability to communicate effectively with diverse audiences.

Responsibilities

• Assist the Tax department with confidential administrative tasks.
• Coordinate global travel arrangements and manage department files.

Skills

Microsoft 365

Communication Skills

Organizational Skills

Interpersonal Skills

Confidentiality

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a Senior Executive Assistant to be located at the Dallas Headquarters office in Irving, Texas. This position will assist and support the Tax department.

Some of the primary responsibilities include:

• Works closely with department leadership and staff with minimum supervision, performing a broad range of very sensitive, confidential, and proprietary administrative functions
• Participates in the preparation of proprietary financial documents
• Processing tax payments including electronic funds transfers
• Processing completed tax reports and tax returns
• Perform administrative duties to include maintenance of tax department files, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), handling incoming/outgoing mail (USPS Certified & FedEx Shipments), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Perform research on internet for business purposes
• Maintain compliance with all applicable policies, procedures, and global standards
• Network with other executive assistants to strengthen relationships and leverage knowledge of Company processes and practices
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality
• Other duties as assigned

Notice to Candidates:

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates:

Must be authorized to work in the country where the position is located.

Basic Job Requirements

• A combination of education and directly related experience equal to nine (9) years
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail, file management/storage, and schedule management (e.g. Microsoft 365 – Word, Excel, PowerPoint, Outlook, SharePoint).

Other Job Requirements

• Demonstrated ability to work in an atmosphere dealing with confidential and privileged matters
• Participate in department meetings, training, and functions
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Participate in Fluor University for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
• Prior experience supporting a tax or finance group highly desired
• Experience in finance, accounting, or bookkeeping positions
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Team player
• Strong interpersonal and communication skills, both oral and written
• Superior organizational skills, judgment, and flexibility
• Strong leadership and decision-making skill

Salary Range

62,500 to 103,500

Market Rate

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Requisition Number

149915BR

Workforce

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.