Senior Executive Assistant

J.P. Morgan; Dallas (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a dynamic team in a fast-paced environment as a Senior Executive Assistant. This role offers a unique opportunity to enhance your professional skills while supporting executive-level operations. You will manage complex calendars, coordinate meetings, and ensure seamless communication within the organization. If you thrive in a results-oriented atmosphere and have a knack for organization and discretion, this position is perfect for you. Be part of a team that values attention to detail and quality, and take your career to the next level in a prestigious banking environment.

Qualifications

• 5+ years of administrative experience required.
• Advanced organizational skills and discretion in confidential situations.

Responsibilities

• Maintain complex calendars and manage executive communications.
• Coordinate domestic and international travel arrangements.

Skills

Administrative Experience

Organizational Skills

Discretion and Judgment

Interpersonal Communication

Microsoft Office Proficiency

Telephone Etiquette

Education

College Degree

Tools

Microsoft Office

Job description

Become an integral part of the Middle Market Banking & Specialized Industries team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in Middle Market Banking & Specialized Industries, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars

• Screen incoming calls and determine the level of priority, while using caution in dispensing information

• Manage the coordination and logistics of both internal and external meetings

• Arrange and coordinate complicated domestic and international travel

• Organize all aspects of internal and external events, including catering and transportation

• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Produce high quality emails and messages to individuals at all levels of the organization

• Maintain department documents, including current organizational charts and Executive Bio’s

• Handle regular activities without prompting, and advise in advance with issues or delays

• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience

• Advanced ability to organize

• Discretion and good judgment in confidential situations, and proven experience interacting with senior management

• Strong interpersonal, written, and oral communication skills

• Strong proficiency in Microsoft Office

• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.