Senior Executive Assistant

Reconext; Irving (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to enhance office operations and support the executive team. This dynamic role involves managing schedules, coordinating meetings, and providing comprehensive administrative support to ensure productivity and efficiency. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Join a forward-thinking company where your contributions will make a significant impact on daily operations and team success.

Qualifications

• Proven experience as an Executive Assistant or Office Manager.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provides multi-faceted administrative support to ensure effective use of an executive's time.
• Manages the executive's schedule, meeting preparations, and complex travel arrangements.
• Coordinates and schedules meetings, appointments, and travel arrangements.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Multitasking

Attention to Detail

Problem-Solving

Education

High School Diploma

Additional Qualifications as Executive Assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Company Overview:

Reconext is an industry leader in sustainable electronics and post-sale solutions. We specialize in lifecycle management for electronic devices and focus on creating end-to-end technology solutions to support both direct-to-consumer (DTC) and business-to-business (B2B) markets.

Position Summary:

The Senior Executive Assistant will be responsible for overseeing the daily operations of the office, managing administrative tasks, and supporting the needs of the team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This position will report to the General Manager on site.

Responsibilities/Duties:

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.

• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.

• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.

• Oversee office maintenance and ensure a clean and organized workspace

• Develops positive and strategic relationships at all levels of the organization.

• Coordinate and schedule meetings, appointments, and travel arrangements.

• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

• Assist with onboarding new employees and maintaining employee records.

• Support the finance department with invoicing, expense reports, and budget tracking.

• Plan and organize company events, meetings, and team-building activities.

• Ensure compliance with company policies and procedures.

• Provide general administrative support to the team as needed.

• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.

Qualifications:

• Proven experience as an Sr. Executive Assistant, Office Manager, or similar role.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize tasks effectively.

• Attention to detail and problem-solving skills

• High school diploma; additional qualifications as an Executive Assistant or Office Manager is a plus.