Senior Executive Assistant

Fluor Corporation; Irving (TX); On-site; USD 62,000 - 104,000; Full time

Job summary

Fluor Corporation is seeking an experienced administrative professional to support the Accounting, Finance, and Internal Audit teams. This role requires strong communication and organizational skills, with responsibilities including confidential administrative functions and travel coordination. The ideal candidate will have a four-year degree and nine years of relevant experience, along with expertise in specialized software. Fluor offers a comprehensive benefits package to promote employee well-being.

Benefits

Medical, dental and vision plans

EAP

Disability coverage

Life insurance

401(k) with company match

Paid time off

Parental leave

Training and development courses

Qualifications

• Nine years of related experience required.
• Must communicate effectively with various audiences.
• Expert computer skills needed for administrative tasks.

Responsibilities

• Perform administrative duties including meeting coordination and report preparation.
• Coordinate global travel arrangements for cost-effectiveness.
• Maintain compliance with policies and procedures.

Skills

Communication

Organizational Skills

Leadership

Education

Four-year college degree

Tools

Fluor specialized software

Board Portal

Travel Portal

Expense Reporting

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

Summary

This position assists and supports the Accounting, Finance, and Internal Audit management team. The position relies primarily on established policies, procedures, and applicable work practices to make decisions as they apply to the job duties and responsibilities.

Scope

The purpose of this position is to perform the essential job duties for Accounting, Finance and Internal Audit management, and functions listed below with the overall objective of consistently providing top-quality, administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

Notice to Candidates:

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates:

Must be authorized to work in the country where the position is located.

Basic Job Requirements

• Nine (9) years of related experience
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job, including experience or the acumen to learn Board Portal, Travel Portal(s), Expense Reporting, and various other company applications necessary to fulfill a variety of administrative tasks.
• Ability to attend to detail and work in a time-conscious and time-effective manner

Working Conditions

• Indoor office workspace. This position will be 100% in-office.

Principal Job Duties & Responsibilities

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
•Prepare Board of Directors books for applicable sub-committees in a timely fashion, including preparing agenda, rolling forward applicable files, requesting and collecting deliverables, and ultimate creation of physical board books, and posting of electronic book to Board of Directors portal.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements . The preparation of travel packages include Agenda, Schedule, and Reservation details.
• Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
• Perform general office duties to include mail distribution and creating and maintaining department files
• Assist with planning functions to include socials, vendor lunches, and specialized training
• Prepare reconciliations on monthly budget reports and purchasing cards
• Perform research on internet for business purposes
• Network with other executive assistants to strengthen relationships and ensure coverage during absences.
• Maintain compliance with all applicable policies, procedures, and global standards
• Plan, organize, and carry out assignments as directed
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Effectively develop and apply the Core Skills to the job
• Meet expectations on attendance and punctuality
• Other duties as assigned

Other Job Requirements

• Mentor and train subordinates assigned to designated area
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• Four-year college degree or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Four (4) years of Fluor experience
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Previous experience with Board of Directors portals is preferred but not required
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills
• Strong leadership and decision-making skills

Salary Range

62,500 to 103,500

Market Rate

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Requisition Number

149764BR

Workforce

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.