Sr. Executive Assistant - Family Office Experience a Must

"Confidential"; Dallas (TX); On-site; USD 90,000 - 105,000; Full time

Job summary

A well-established family-owned business in Dallas is seeking a Senior Executive Assistant to support the Owner. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will manage schedules, coordinate communications, and handle sensitive information. A Bachelor's degree in business is preferred, along with at least 5 years of relevant experience. Competitive salary range of $90,000 to $105,000 annually.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, with at least 2 years at a senior level.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain the Owner’s calendar and travel arrangements.
• Coordinate meetings, including logistics and agendas.
• Prepare and edit correspondence and other documents.

Skills

Organizational Skills

Communication

Discretion

Flexibility

Proactivity

Education

Bachelor's degree in business

Tools

Microsoft Office Suite

Google Workspace

Project Management Tools

Outlook

Excel

PowerPoint

Teams

Job description

Sr. Executive Assistant - Family Office Experience a Must

Sr. Executive Assistant - Family Office Experience a Must

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Our well-established, family-owned business is committed to integrity, excellence, and long-lasting client relationships. Our close-knit team thrives on collaboration, flexibility, and shared success. As we continue to grow, we seek an on-site, highly organized, and experienced Senior Executive Assistant to support our Owner and help ensure the smooth operation of daily business activities.

The Senior Executive Assistant will provide on-site administrative support, manage schedules, coordinate communications, and handle sensitive information with the utmost discretion. This role requires a proactive, adaptable, and detail-oriented professional who thrives in a fast-paced, entrepreneurial environment with constantly shifting priorities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage and maintain the Owner’s calendar, appointments, and travel arrangements
• Coordinate meetings, including logistics, agendas, and follow-ups
• Monitor and prioritize incoming emails and calls, responding or redirecting as appropriate
• Assist with personal tasks and errands when needed, maintaining a balance of professionalism and flexibility
• Proactively anticipate needs, identify potential challenges before they arise, and offer practical solutions.
• Thrive in a fast-paced environment with constantly pivoting priorities, managing shifting demands with calm, focus, and flexibility
• Maintain confidential and sensitive information with discretion
• Act as a liaison between the Owner and internal/external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Support project management tasks and coordinate timelines and deliverables
• Conduct research and compile data to support business decisions
• Help maintain a positive office culture and support other team members when needed

PREFERRED QUALIFICATIONS

• Minimum 5 years of experience as an Executive Assistant, with at least 2 years at a senior or executive level
• Proven ability to work directly with executive leadership
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and integrity when handling confidential information
• Proficiency with Microsoft Office Suite, Google Workspace, and project management tools
• Ability to multitask and adapt quickly to shifting priorities
• A proactive, can-do attitude with the ability to anticipate needs
• Experience with personal assistant responsibilities a plus

EDUCATION REQUIREMENTS

• Education: Bachelor's degree in business a plus

CERTIFICATIONS/LICENSES

HARDWARE/SOFTWARE SKILLS

• Intermediate proficiency with Outlook (email, calendar mastery), Word, Excel, PowerPoint, Teams, etc.

PHYSICAL DEMANDS& SENSORY REQUIREMENTS

• Sit for extended periods
• Bend, crouch, kneeling, and contorting into odd positions
• Lift and/or move up to25pounds

SALARY RANGE

• $90,000 - $105,000 Annually

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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