Senior Executive Assistant

Fluor Corporation; Irving (TX); On-site; USD 60,000 - 111,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Medical benefits

Disability coverage

Job summary

Fluor Corporation is seeking an administrative professional to provide top-quality non-technical support, including calendar management, travel arrangements, meeting coordination, and report preparation, contributing to solid customer relationships and smooth operations.

The role requires handling confidential information, mentoring junior staff, and representing Fluor to clients; a high school diploma and relevant experience, strong communication, and mastery of MS Office are expected; travel

Qualifications

• HS diploma or equivalent required or preferred.
• Minimum years of related experience as stated in job description.
• Strong MS Office skills including Word, Excel, and PowerPoint.
• Ability to manage confidential information and work with multiple stakeholders.

Responsibilities

• Perform a broad range of sensitive, confidential administrative functions.
• Coordinate travel arrangements, including visas and security advisories.
• Schedule appointments and coordinate with internal and external parties.
• Prepare reports and presentations; manage correspondence for signatures.
• Mentor subordinates and participate in department meetings.

Skills

Word processing

Email

Spreadsheets

Presentations

Education

High School Diploma or equivalent

Tools

Fluor specialized software

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
• Other duties as assigned

Basic Job Requirements

• A combination of education and directly related experience equal to nine (9) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Mentor and train subordinates assigned to designated area
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Four (4) years of Fluor experience
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills
• Strong leadership and decision-making skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.

Salary Range

$60,000.00 - $111,000.00