Senior Executive Assistant

Fluor Corp; Irving (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant for its Tax department in Irving, Texas. The role involves supporting department leadership, managing sensitive documents, and coordinating travel arrangements. The ideal candidate will have strong communication and organizational skills, with a background in finance or tax support preferred. This position offers a comprehensive benefits package, including health plans and paid time off.

Benefits

Medical, dental and vision plans

401(k) with company match

Paid time off

Parental leave

Training and development courses

Qualifications

• Combination of education and experience equal to nine years.
• Prior experience supporting a tax or finance group highly desired.

Responsibilities

• Assist and support the Tax department with administrative functions.
• Process tax payments and maintain tax department files.
• Coordinate global travel arrangements for the department.

Skills

Communication

Organizational Skills

Interpersonal Skills

Education

High School Diploma

Tools

Microsoft 365

Job description

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a Senior Executive Assistant to be located at the Dallas Headquarters office in Irving, Texas. This position will assist and support the Tax department.

Some of the primary responsibilities include :

• Works closely with department leadership and staff with minimum supervision, performing a broad range of very sensitive, confidential, and proprietary administrative functions
• Participates in the preparation of proprietary financial documents
• Processing tax payments including electronic funds transfers
• Processing completed tax reports and tax returns
• Perform administrative duties to include maintenance of tax department files, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), handling incoming / outgoing mail (USPS Certified & FedEx Shipments), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Perform research on internet for business purposes
• Maintain compliance with all applicable policies, procedures, and global standards
• Network with other executive assistants to strengthen relationships and leverage knowledge of Company processes and practices
• Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality
• Other duties as assigned

Basic Job Requirements

• A combination of education and directly related experience equal to nine (9) years
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail, file management / storage, and schedule management (e.g. Microsoft 365 - Word, Excel, PowerPoint, Outlook, SharePoint).

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
• Prior experience supporting a tax or finance group highly desired
• Experience in finance, accounting, or bookkeeping positions
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Team player
• Strong interpersonal and communication skills, both oral and written
• Superior organizational skills, judgment, and flexibility
• Strong leadership and decision-making skill

Other Job Requirements

• Demonstrated ability to work in an atmosphere dealing with confidential and privileged matters
• Participate in department meetings, training, and functions
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Participate in Fluor University for training and career development
• Contribute to and promote the use of Fluor's knowledge management portals and communities

Notice to Candidates :

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

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Senior Executive Assistant • Irving, TX, US