SENIOR EXECUTIVE ASSISTANT

Executive Recruiting; Arlington (VA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading recruitment firm is seeking a Senior Executive Assistant to support high-level decision-making and budget planning for the Department of Defense. In this critical role, you will manage executive calendars, coordinate meetings, and prepare important documentation, contributing directly to the operations at the Pentagon. Ideal candidates have extensive experience supporting senior executives, possess strong communication skills, and thrive in fast-paced environments.

Benefits

Continuous learning and development opportunities

Collaborative work culture

Customer-centric approach

Qualifications

• 10+ years of experience supporting senior executives.
• Active Secret clearance; TS/SCI preferred.
• Expert skills in managing executive schedules and travel in secure environments.

Responsibilities

• Manage executive calendars, scheduling essential meetings.
• Prepare materials for briefings with senior leaders.
• Coordinate travel logistics using Defense Travel System.

Skills

Communication

Organizational skills

Attention to detail

Tools

MS Office

Defense Travel System

Correspondence and Task Management System

Job description

Are you ready to take on a key role where your organizational expertise, leadership skills, and proactive mindset can make a direct impact? We're searching for a dynamic Senior Executive Assistant to join our team and play a critical part in supporting high-level decision-making and budget planning for the Department of Defense (DoD).

What You'll Do :

As a Senior Executive Assistant, you'll be the right hand to senior leadership, keeping operations running smoothly and efficiently. Your day-to-day will involve managing busy executive calendars, coordinating high-stakes meetings, and organizing vital documents and briefings. You'll be the go-to for ensuring that communication flows seamlessly, from preparing materials for top-level briefings to supporting strategic planning and special projects. You'll be working closely with classified and unclassified documents, so a keen eye for detail is crucial.

A Day in the Life :

• Manage and streamline executive calendars, scheduling essential meetings and high-impact events.
• Prepare materials for meetings with senior leaders, and support briefings with key decision-makers.
• Coordinate travel logistics (including handling the Defense Travel System) and ensure everything runs smoothly, from booking to reports.
• Keep tabs on the Correspondence and Task Management System, making sure nothing slips through the cracks.
• Proofread important documentation (both classified and unclassified) to ensure it's polished and in line with DoD standards.
• Manage communication flow and support high-level meetings by keeping track of agendas, action items, and summaries.
• Roll up your sleeves to assist with strategic initiatives and special projects.

What You'll Need to Succeed :

• 10+ years of experience supporting senior executives (government or corporate environments).
• Active Secret but TS / SCI clearance preferred (Top Secret / Sensitive Compartmented Information).
• Expert skills in managing executive schedules, travel, and logistics in secure environments.
• Proficiency in DTS (Defense Travel System) and CATMS (Correspondence and Task Management System).
• Strong verbal and written communication skills to draft, review, and refine complex documents.
• Mastery of MS Office (Word, Excel, PowerPoint) and collaboration platforms like SharePoint.

Bonus Points For :

• Experience supporting senior officials within the Department of Defense or federal government.
• Knowledge of DoD policies, readiness programs, and strategic planning.
• A background in event coordination or project management.

Why You'll Love It Here :

• Innovation : Bring your creative problem-solving skills to the table and drive new ideas.
• Challenge the Status Quo : If you're the type to ask Why not? and push for positive change, this is your stage.
• Collaborative Culture : You'll work closely with a diverse and driven team where your contributions matter.
• Growth-Oriented : We encourage continuous learning and development, offering you the chance to advance and refine your skills.
• Customer Centricity : Your role directly contributes to meeting the needs of our team and clients.

Are you ready to make a real difference in a high-impact environment? If you're a seasoned executive assistant who thrives in fast-paced, mission-driven settings, we want to hear from you! Apply now to be a part of our journey and help shape the future of the Department of Defense.

This position will be onsite at the Pentagon

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