Senior Executive Assistant

Baxter International Inc.; Deerfield (IL); On-site; USD 64,000 - 88,000; Full time

Job summary

Join a forward-thinking company where your role as a Senior Executive Assistant is pivotal in supporting leadership in Digital Solutions & Technical Services. In this dynamic position, you will manage complex schedules, coordinate high-level meetings, and handle confidential information, ensuring seamless operations. Your creativity will shine as you develop engaging communication strategies to connect with the workforce. With a commitment to employee well-being, the organization offers comprehensive benefits and a supportive environment that encourages professional growth. If you're looking for a place to make a meaningful impact, this opportunity is for you.

Benefits

Medical and Dental Coverage

401(k) Retirement Savings Plan

Employee Stock Purchase Plan

Paid Time Off

Flexible Spending Accounts

Educational Assistance Programs

Childcare Benefits

Employee Assistance Program

Commuting Benefits

Paid Parental Leave

Qualifications

• 6+ years of experience in administrative support for corporate executives.
• Ability to manage complex calendars and handle confidential information.

Responsibilities

• Coordinate high-level executive meetings and events.
• Manage travel arrangements and prepare correspondence.

Skills

Microsoft Office Suite

Project Management

Communication Skills

Organizational Skills

Confidentiality

Education

High School Diploma

Associate's or Bachelor's degree in Business or Marketing

Tools

Outlook

Concur

Job description

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.

Your role at Baxter

The Senior Executive Assistant plays a pivotal role on the team, offering dedicated support to the leader of Digital Solutions & Technical Services, as well as one or two additional leaders. In this capacity, the Executive Assistant delivers strategic administrative support, driving seamless and efficient operations. This role involves managing complex calendars, coordinating meetings, handling confidential information, and supporting various projects and initiatives. The position offers exposure to senior levels of the organization, partnering with other Corporate Executive Assistants, Senior Executive Assistants, and external stakeholders.

What you'll be doing

• Responsible for handling the planning and execution of many events (company picnic, celebrations, fundraising events, quarterly meetings, etc.) as well as interact with and schedule high-level executive talent visits.
• Screening calls, handling calendars (Outlook), expense management (Concur), correspondence, and other scheduled communication of assigned leaders.
• Coordinate and support leadership team meetings and projects.
• Develop creative communication strategies to support engagement of the site workforce. This may include articles, videos, presentations, and focus group support.
• Communications may include routine plant information, newsletters, digital content, posters, and other forms of media.
• Plan and coordinate domestic and international travel.
• Prepare correspondence and other written material as requested including but not limited to, organizational announcements, reporting, editing presentations, etc.
• Report departmental expenses and lead all functional reporting.
• Development and maintenance of spreadsheets, including data collection to support the Mountain Home plant.
• Catering support for visitors.
• Acquisition of supplies and shipping through Baxter approved vendors.
• Assistance with staffing activities, including coordination of interviewing, on-boarding, and transfer hires.
• Creation of purchase and service requisitions per purchasing policy and budget guidelines for needed items or services.
• Support internal celebrations and events.

What you'll bring

• High School Diploma is required; Associate's or Bachelor's degree in Business, Marketing or a similar area is highly desirable.
• At least 6+ years of related experience in administrative support for corporate executive leadership.
• Power user of the Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc.
• Polished written and verbal communication skills and able to interact with the senior leadership team.
• Experience interacting with a geographically dispersed team.
• Ideal candidate will have a can-do mentality, take charge when needed, and will demonstrate flexibility.
• Excellent interpersonal skills to work with people at all levels internally and externally.
• Strong organization and project management skills.
• Able to handle multiple requests from multiple parties at once and prioritize.
• Sensitivity to confidential matters.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a required minimum number of days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements.At its discretion, Baxter may decide to adjust, suspend, or discontinue as business needs change.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 - $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.