Sr. Executive Assistant

Bosch Group; City of Johnstown (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a skilled Office Administrator to enhance operational efficiency and support team activities. In this dynamic role, you will manage essential office functions, including preparing presentations, overseeing travel arrangements, and coordinating events. Your expertise in MS Office, particularly PowerPoint, will be crucial as you create impactful documents and spreadsheets. This position offers a unique opportunity to contribute to a collaborative environment while ensuring smooth office operations. If you have a strong organizational mindset and a passion for providing excellent support, this role is perfect for you.

Qualifications

• 5+ years of experience in office administration or similar role.
• Advanced proficiency in MS Office, particularly PowerPoint and Excel.

Responsibilities

• Prepare and manage PowerPoint presentations and Excel spreadsheets.
• Coordinate events, meetings, and manage office administration tasks.

Skills

Organizational Skills

Communication Skills

MS Office (PowerPoint)

Planning Skills

Confidential Information Handling

Education

Associates Degree in Business Administration

Tools

Excel

PowerPoint

Job description

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch!

Job Description

• Prepare, produce, and update PowerPoint presentations; create documents and Excel spreadsheets.
• Manage team holiday/absences spreadsheet.
• Oversee agendas and travel arrangements, including bookings and expense report tracking.
• Handle transportation and visitor logistics, and arrange catering for team/external events as requested.
• Manage general office administration, including ordering stationery and groceries, and restocking printers.
• Ensure adequate reserve stock is ordered.
• Coordinate events, meetings, and catering services, including vendor management, handling purchase orders, and invoice control.
• Administer dining services.

Qualifications

• Associates Degree in Business Administration from an accredited university.
• More than 5 years of experience in a similar position.
• Advanced English proficiency.
• Strong organizational, planning, and prioritization skills.
• Excellent verbal and written communication skills.
• Advanced experience in MS Office, especially PowerPoint.
• Ability to adapt quickly to changing work priorities and schedules.
• Comfortable working with sensitive/confidential information.
• Experience working with purchase orders and invoice control.

Additional Information

Key Competencies:

• Entrepreneurial Mindset: Responsibility, Initiative, Goal-oriented.
• Interpersonal Competence: Openness, Cooperation, Group process management, Customer service orientation.
• Professional Competence: Continuous learning, Flexibility, Analytical skills.
• Leadership Competence: Motivating and encouraging others, Attention to detail.