Executive Assistant / Sr. Executive Assistant

Salesforce; Chicago (IL); On-site; USD 87,000 - 141,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support top executives in a dynamic environment. This role emphasizes teamwork, service, and excellence, allowing you to tailor your skills to meet the needs of your executives. You will manage schedules, coordinate meetings, and assist with travel arrangements, all while fostering a positive and diverse workplace culture. If you're passionate about making a significant impact and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 5+ years of relevant administrative experience, preferably in a global software company.
• Strong organizational skills with high attention to detail.

Responsibilities

• Manage daily schedules to keep executives organized and efficient.
• Coordinate meetings internally and externally, including team meetings and client meetings.

Skills

Organizational Skills

Communication Skills

Project Coordination

Customer-Centric Mindset

Flexibility and Adaptability

Tools

Google Suite

Zoom

Webex

Google Meet

Quip

Slack

Salesforce

Tableau

Job description

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Job Category

Corporate Functions

Job Details

About Salesforce

We’re Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. We help companies across industries connect with customers in new ways and empower our employees to grow and innovate. If you believe in business as a platform for positive change, you’ve come to the right place.

Department Description

Our Salesforce & Slack Executive Assistants support top executives globally, acting as strategic partners who focus on company goals while embracing the Salesforce Ohana culture.

Role Description

We seek Executive Assistants to contribute to our company's growth, working with teams that value teamwork, service, and excellence. Each assistant will tailor their skills to their executive’s needs and communication style. Salesforce fosters a positive, diverse, and supportive environment, and we look forward to adding to our team.

Your Impact

Our Executive Assistants understand that their success reflects their executives’ success, fostering teamwork and job satisfaction.

Core Responsibilities

• Manage daily schedules to keep executives organized and efficient.
• Coordinate meetings internally and externally, including team meetings, all-hands, off-site, one-on-ones, and client meetings.
• Proactively prioritize calendar events based on meetings, project timelines, and company events like Dreamforce.
• Arrange domestic and international travel, adhering to Salesforce’s policies and considering visas, costs, and documentation.
• Collaborate effectively across departments and with senior leaders, recognizing key stakeholders.
• Assist with food orders, event planning, and other administrative duties as needed.

Minimum Requirements

• At least 5+ years of relevant administrative experience, preferably in a global software company.
• Strong organizational skills with high attention to detail and process.
• Experience with virtual meeting platforms like Zoom, Webex, Google Meet, etc.
• Excellent teamwork, communication, and relationship management skills.
• Project coordination experience at an intermediate level.
• Proficiency in Google Suite, with experience in Quip, Slack, Salesforce, and Tableau being advantageous.

Additional Skills/Traits

• Customer-centric mindset.
• Flexibility and adaptability to changing priorities.
• Ability to manage projects and meet deadlines under pressure.
• Willingness to learn new skills and take on challenges.
• Discretion in handling confidential information.
• Clear and thorough communication with follow-through.

Additional Information

If you need accommodations during the application process, please submit a request via our Accommodations Request Form.

Salesforce is an equal opportunity employer committed to diversity and inclusion. We consider qualified applicants without regard to race, religion, gender, sexual orientation, age, disability, veteran status, or other protected categories.

Salary ranges vary by location: for California, $95,200–$153,400; for Illinois, $87,200–$140,600. Compensation will be based on experience, skills, and location. Benefits details can be found at salesforcebenefits.com.

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative