Senior Executive Assistant

Modine Manufacturing Company; Racine (WI); Hybrid; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you'll provide vital administrative support to top executives in a dynamic, hybrid environment. This role is crucial for ensuring seamless operations and effective communication within the organization. You will be responsible for managing complex schedules, coordinating high-level meetings, and maintaining confidentiality while interacting with diverse stakeholders. If you thrive in a fast-paced setting and possess exceptional organizational skills, this opportunity offers a chance to make a significant impact in a company dedicated to improving air quality and conserving resources.

Benefits

Paid Vacation

401(k)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Tuition Reimbursement

Flex Spending Benefits

Qualifications

• 5+ years of administrative experience supporting senior executives.
• Exceptional organizational skills and impeccable attention to detail.
• Ability to manage multiple tasks effectively with minimal supervision.

Responsibilities

• Provide high-level administrative support to the CEO, CFO, and CHRO.
• Coordinate logistics for Board meetings and executive events.
• Manage international and domestic travel arrangements.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Time Management

Discretion and Integrity

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe

Job description

At Modine, we are engineering a cleaner, healthier world. Building on more than 100 years of excellence in thermal management, we provide trusted systems and solutions that improve air quality and conserve natural resources. More than 13,000 employees are at work in every corner of the globe, delivering the solutions our customers need, where they need them. Our Climate Solutions and Performance Technologies segments support our purpose by improving air quality, reducing energy and water consumption, lowering harmful emissions and enabling cleaner running vehicles and environmentally-friendly refrigerants. Modine is a global company headquartered in Racine, Wisconsin (USA), with operations in North America, South America, Europe and Asia. For more information about Modine, visit www.modine.com.

Position Description

The Executive Assistant will provide high-level administrative support to the CEO, CFO and CHRO of the company. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Directors and senior management teams and organizes and coordinates various special projects. The Executive Assistant must be creative and enjoy working independently within a fast-paced, entrepreneurial, hybrid environment.

Key Responsibilities

• Complete a broad variety of administrative tasks that facilitate the CEO, CFO and CHRO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; and composing and preparing correspondence materials.
• Coordinate all logistics for Board meetings and events: schedule meetings; support development of presentation materials and documents and support external Directors as needed.
• Coordinate various executive meeting agendas, minutes and follow-up activity.
• Manage, coordinate, and arrange international and domestic travel and travel-related activities, including hotel booking, transportation, and expense reporting.
• Coordinate various on- and off-site leadership special meetings and events.
• Proactively manage and maintain CEO, CFO and CHRO schedules. Includes scheduling of meetings, daily monitoring of calendars and realignment based on changing priorities.
• Perform administrative and office support for the Executive team, such as word processing, spreadsheet creation, presentation preparation, and maintenance of filing systems.
• Maintain poise, professionalism and strict confidentiality with all materials, and exercise appropriate discretion when interfacing with the employee population and external stakeholders.
• Replenish office materials such as printer supplies, paper, office supplies, etc.
• Establish and maintain intercompany relationships. Develop constructive and cooperative working relationships with others in the organization.
• Establish and maintain professional relationship with people/firms outside of the organization, acting as a representative of the Company to customers, community organizations, and other agencies as needed.
• Performs other related duties as assigned.

Required Education & Qualifications

• Associate's or higher degree preferred.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, shareholders and community leaders.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling extremely sensitive and confidential information.
• Advanced level proficiency of software applications including Word, Excel, PowerPoint, Outlook, Access, Adobe and other generally used applications. Includes proficiency in spelling, grammar, punctuation, editing and proofreading.
• Application of excellent written and verbal communication skills, both within the company and with external stakeholders.
• Demonstrate exceptional initiative to prioritize and manage multiple tasks effectively.
• Ability to work with minimal supervision, establishing appropriate priorities and deadlines. Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Ability to managing conflicting priorities with poise and tact.
• 5+ years of previous administrative/secretarial experience supporting senior executives.

Modine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Modine provides a competitive benefit package, which could include paid vacation, short term disability, 401(k), health, dental, vision, life insurance, flex spending benefits, tuition reimbursement, Health Savings Account and much more. Human Resources will provide more detail upon your hiring.

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