Senior Executive Administrative Assistant - CIO and Integration Management Office

Lantheus; Bedford (MA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An innovative organization is seeking a highly skilled Executive Administrative Assistant to support its Chief Information Officer. This role involves extensive calendar management, coordination of meetings, and interaction with C-level executives. The ideal candidate will excel in organization, communication, and problem-solving, with a proven track record in the pharmaceutical or biotech industry. Join a dynamic team that values respect, collaboration, and a commitment to excellence, where your contributions will directly impact patient care and organizational success.

Qualifications

• 10+ years of administrative experience supporting senior executives.
• Ability to handle sensitive information with discretion.
• Proficient in MS Office and SAP.

Responsibilities

• Provide executive support to the Chief Information Officer.
• Manage extensive calendar scheduling and meeting logistics.
• Coordinate travel arrangements and prepare expense reports.

Skills

Organization Skills

Time Management

Communication Skills

Attention to Detail

Problem Solving

Education

Bachelor's Degree

Tools

MS Office (PowerPoint, Word, Excel)

SAP

Concur

Adobe

DocuSign

Job description

Description

Lantheus is headquartered in Bedford, Massachusetts with offices in New Jersey, Canada, and Sweden. For more than 60 years, Lantheus has been instrumental in pioneering the field of medical imaging and has helped physicians enhance patient care with its broad product portfolio.

Lantheus is an entrepreneurial, agile, growing organization that provides innovative diagnostics, targeted therapeutics, and artificial intelligence (AI) solutions that empower clinicians to find, fight and follow disease. At Lantheus our purpose and values guide our behaviors in all interactions and play a vital role in creating a dynamic environment that contributes to our success. Every employee is crucial to our success; we respect one another and act as one knowing that someone's health is in our hands. We believe in helping people be their best and are seeking to bring together a diverse group of individuals with different viewpoints and skill sets to be a part of a productive and inclusive team.

Summary

This individual will provide full executive administrative support to the Chief Information Officer located in the Bedford, MA headquarters, providing support for two departments within the CIO's scope of responsibility, Information Technology and the Integration Management Office (IMO).

Key Responsibilities/Essential Functions

* Extensive calendar management, including scheduling appointments and coordinating in-person or virtual meetings. Proactively address scheduling conflicts and prioritize meetings based on urgency/overall importance. Ensure schedules are well maintained and accurate for the CIO, VP of Diligence and Integrations.

* Coordinate department and IMO onsite and remote meetings, managing agendas, distribution of pre-read materials and tracking follow-up action items for completion as requested, including tracking actions and following up on actions for department meetings.

* Coordinate periodic offsite meetings and events including finding and securing an appropriate location, catering, coordinating team building events and within a budget.

* Anticipate and coordinate logistics pertaining to both departmental and IMO-specific meetings, including securing a location, catering, and transportation as needed.

* Liaison with internal and external stakeholders, including clients, vendors and employees.

* Interact with and support C-level executives and other Lantheus and leadership.

* Initiate, execute, and own small projects end-to-end as requested.

* Schedule travel arrangements and accommodations in compliance with the travel policy.

* Prepare and submit expense reports in accordance with Company policy.

* Create requisitions, purchase orders and set up of new vendors in SAP. Coordinate invoice payments and follow up with external vendors and internal AP to ensure timely processing and payment.

* Assist with budgeting and monthly accrual process.

* Prepare, review and edit various communication and meeting materials, such as PowerPoint presentations and memos.

* Provide general administrative support, such as filing, copying and scanning documents, ordering office supplies, and managing incoming and outgoing mail, including coordinating large mailings to multiple recipients.

* Assist in managing department Intranet pages.

* Provide back-up administrative coverage for other administrative colleagues, as needed.

* Support special projects and analysis, as requested.

Basic Qualifications

* Handle highly sensitive and confidential information and communication with all levels of management and external partners with a high level of discretion and confidentiality and in a professional manner.

* Excellent organization and time management skills.

* Excellent communication and interpersonal skills.

* Exceptional attention to detail and willingness to take on additional responsibilities, as required.

* Ability to work independently and prioritize and manage multiple tasks efficiently.

* Advanced knowledge of MS Office skills (PowerPoint, Word, Excel); previous experience using email and calendar software (Outlook); understanding of Concur and SAP

. Experience with Adobe, DocuSign and SAP are a plus.

* Expert computer skills, as well as formatting, proof-reading and document preparation skills.

* A strong team player who is resourceful, highly organized, self-motivated, able to take initiative and problem solve independently.

* Ability to prioritize multiple tasks in a fast-paced, detail-oriented and deadline-driven environment.

* Ability to interface well with all departments of the company and to represent the organization in a highly professional manner.

Professional Experience and Other Requirements

* Bachelor's Degree is preferred with 10+ years administrative experience supporting senior level executives in the Pharmaceutical/Biotech industry

* Proven experience as an Executive Administrator Assistant or in a similar role.

* Required to be on-site in Bedford, MA office at least 4 days a week and to work effectively remotely when not on site.

Core Values

The ideal candidate will embody Lantheus' core Values:

* Let people be their best

* Respect one another and act as one

* Learn, adapt, and win

* Know someone's health is in our hands

* Own the solution and make it happen

Lantheus is an equal opportunity employer that provides a workplace free from discrimination. All qualified applicants and employees are considered without regard to race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected by law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.