Senior Executive Assistant

Mondelēz International; Chicago (IL); Hybrid; USD 73,000 - 102,000; Full time

Job summary

Mondelēz International is looking for a Senior Executive Admin to support the Chief CGA Officer and other executives. This role requires strong organizational and communication skills for managing a dynamic work environment, including calendar and travel arrangements. Candidates should have a minimum of five years of experience in a similar role and a flexible working approach.

Benefits

Health insurance

Wellness programs

Paid leave programs

Qualifications

• Minimum five years of Senior Executive Administrative experience.
• Experience managing C-Level executives.
• Ability to anticipate issues and problem-solve effectively.

Responsibilities

• Provide day-to-day administrative support for the Chief CGA Officer and Chief Impact and Sustainability Officer.
• Manage calendar, travel, and expense management.
• Monitor and prioritize executive emails.

Skills

Problem solving

Organizational skills

Communication skills

Education

Associate's degree or equivalent work experience

Tools

Word

PowerPoint

Excel

Outlook

Job description

3 days ago Be among the first 25 applicants

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

This position will support the Chief CGA Officer, the Chief Impact & Sustainability Officer and other Senior Leaders in Corporate and Government Affairs & Sustainability (CGA) as needed.

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

This position will support the Chief CGA Officer, the Chief Impact & Sustainability Officer and other Senior Leaders in Corporate and Government Affairs & Sustainability (CGA) as needed.

The role of the Sr. Executive Admin to the Chief CGA officer provides key administrative and logistical support that ensures that the Chief CGA officer has a well-managed and coordinated schedule, is well prepared for all meetings and is well supported on administrative requirements to enable him to focus on the most critical elements of his role .

This position will provide direct administrative support including preparing reports and presentations, scheduling and managing meeting arrangements (off-site, on-site, and virtual meetings spanning global time zones), planning business trips, expense management, calendar management, and ensuring schedules run smoothly. The successful candidate must be able to handle multiple tasks in a fast paced professional work environment that demands excellent problem solving, organizational, and communication skills while maintaining confidentiality at all times.

This person is a first line of contact of the Mondelēz International CGA and Sustainability function both internally and externally. The success of the Chief CGA Officer and the function depends on the ability of the department to function quickly and effectively in the broader organization, and the Sr. Executive Admin plays a key role in this success by effectively handling administrative matters.

The role is based in Fulton Market in a flexible work environment- with an average of 4 days or equivalent hours in the office per week with an expectation that when the Chief CGA officer in the office you will also be in attendance at the Fulton Market office.

Responsibilities:

Provide day-to-day administrative support for the Chief CGA Officer and Chief Impact and Sustainability Officer, which includes calendar, travel and expense management, preparation and routing of documents, answering & sorting/managing emails and meeting planning. This also includes direct interactions to manage the schedule on a daily basis for the Chief CGA Officer, and support for meals (obtained at no cost from Good Ambler) when in the office. Additionally:

• Monitors and prioritizes executive email, highlights actions and routinely authors responses.
• Schedules appointments and controls executive calendar. Active participation in decisions affecting executive’s and/or department’s schedule/priorities. Schedules group meetings, off-site events and travel reservations.
• Works on special projects as requested.
• Provide support for CEO office as needed, working closely with the Sr. Manager, Administrator to the Chairman. (such as to coordinate events, meetings and other travel arrangements for MLT level events and support the Sr. Manager, Administrator to the Chairman in Fulton Market events to ensure coordinated high quality service delivery.
• May act as back up in absence of other Sr. Executive Admins.
• P.O. and invoice processing as assigned.
• Other duties as assigned.
  
  
  

Qualifications:

• Associates degree or equivalent work experience
• Minimum five years of Senior Executive Administrative experience, including extensive experience in calendar management
• Minimum 3 years of experience supporting C-Level executives
• Ability to anticipate potential issues, proactively problem solve, have a good eye for detail and develop a good understanding of the priorities and focuses of the Chief CGA officer in order to make decisions on priorities.
• Strong work ethic that includes flexibility to occasionally work during non-core hours and be available remotely to check emails, phone during evening/weekend
• Comfort & experience working in a diverse global team as our leaders have have staff and contacts in every region around the world with different cultural nuances and time zone requirements
• Experience managing complicated international travel including round-the-clock availability for emergency situations such as last minute flight cancellations or changes
• Experience securing Visas for travel and managing Passport maintenance
• Experience working effectively in a matrix organization & to interact with all levels within and outside of the company. Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information.
• Excellent written and verbal communication skills
• Strong organizational skills. Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate the executive’s needs in adjusting priorities and scheduling to meet such priorities.
• Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position.
• Technologically savvy & proficient in Word, PowerPoint, Excel and Outlook
  
  
  

The base salary range for this position is $73,900 to $101,650; the exact salary depends on several factors such as experience, skills, education, and budget. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.

In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.

No Relocation support available

Business Unit Summary

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country.

Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal

Job Type

Regular

Administration Support

Administration Services

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Manufacturing, Food and Beverage Services, and Manufacturing

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