Senior Executive Assistant

Confidential; Beverly Hills (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

An established industry player is seeking a highly organized Senior Executive Assistant to support the President and COO. This role demands exceptional communication skills and the ability to juggle high-priority requests in a fast-paced environment. You will be responsible for delivering timely administrative support, managing communications, organizing meetings, and handling sensitive information with discretion. If you thrive in dynamic settings and possess a keen eye for detail, this position offers a unique opportunity to make a significant impact within a leading investment firm. Join a team where your contributions will be valued and recognized.

Qualifications

• 8+ years supporting C-suite executives in high-demand settings.
• Proficient in Microsoft Office Suite and project management.

Responsibilities

• Provide administrative support to the President and COO.
• Manage communications and prioritize urgent requests efficiently.
• Organize executive meetings and handle confidential information.

Skills

Strong communication skills

Project management

Graphic design skills

Education

Bachelor’s degree in business administration

Bachelor’s degree in communications

Tools

Microsoft Office Suite

Zoom

WhatsApp

Job description

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $130,000.00/yr

Senior Executive Assistant to Leading Investment Firm

Beverly Hills- Onsite

Overview:

We are looking for a highly organized, proactive, and responsive Senior Executive Assistant to support the President and COO. Strong communication skills and the ability to manage high-priority requests in a dynamic environment are crucial.

Duties

1. Deliver timely and effective administrative support to the President and COO, including managing their calendar, scheduling appointments, and arranging travel, ensuring all tasks are completed efficiently.
2. Act as a gatekeeper by prioritizing incoming communications (emails, phone calls, etc.) and quickly addressing urgent requests while keeping the executive informed of any critical matters.
3. Organize and facilitate executive meetings by preparing agendas, materials, and taking comprehensive minutes, with prompt follow-up on any action items.
4. Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism.
5. Draft, prepare, and revise documents, presentations, and reports for the President and COO, often under tight deadlines.
6. Assist in managing and tracking significant projects, ensuring timely completion of deadlines and follow-up actions.
7. Serve as a liaison with internal and external stakeholders to promote smooth communication and expedite issue resolution.
8. Oversee and reconcile both corporate and personal accounts, working closely with the finance and accounting teams.
9. Create visually engaging and data-driven presentations in PowerPoint, utilizing graphic design skills to improve clarity and effectiveness.
10. Manage personal tasks and special projects for the President and COO.

Requirements

1. A bachelor’s degree in business administration, communications, or a related field is preferred.
2. At least 8 years of experience supporting C-suite executives, ideally within a family office, financial services, or high-demand setting.
3. Strong proficiency in the Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Zoom, WhatsApp).

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Project Management, and Other

Industries

Investment Management, Investment Banking, and Investment Advice