Sr. Executive Assistant / Project Manager

ImmigrationJobs; Los Angeles (CA); On-site; USD 110,000 - 125,000; Full time

Job summary

A global investment bank seeks a Sr. Executive Assistant to provide critical administrative support to executive leadership. The role involves managing schedules, travel planning, and project coordination, requiring a high level of discretion and organizational expertise. Ideal candidates will have several years of experience in similar roles within financial services and possess advanced skills in MS Office.

Benefits

Discretionary incentive compensation

Comprehensive benefits package

Qualifications

• Experience in financial or professional services is preferred.
• Must maintain confidentiality and manage sensitive information.
• Ability to work independently and prioritize tasks.

Responsibilities

• Manage complex scheduling and travel arrangements.
• Oversee project timelines and coordinate stakeholder communications.
• Provide administrative support to senior executives.

Skills

Attention to detail

Organizational skills

Communication skills

Education

5-8 years of senior administrative experience

Tools

MS Office Suite

Job description

Join to apply for the Sr. Executive Assistant role at Houlihan Lokey

Join to apply for the Sr. Executive Assistant role at Houlihan Lokey

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services.

Business Unit:

Corporate Finance

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services.

The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Job Description

The Sr. Executive Assistant / Project Manager will support a Sr. Executive and provide administrative support on high-level projects and confidential assignments related to critical company initiatives. Reporting directly to the Sr. Investment Banking leader, this role functions with minimal supervision and requires exceptional discretion and professionalism.

Acting on behalf of the executive, the Project Manager manages complex scheduling and travel coordination, facilitates communication with internal and external stakeholders, and ensures seamless day-to-day operations. The role requires the ability to work independently, organize and prioritize competing tasks, and maintain a comprehensive understanding of Houlihan's operations and procedures.

Responsibilities

• Overseeing project timeline, tracking project objectives, delegating tasks, communicating issues, identifying solutions, monitoring project financials (if applicable), tracking KPIs, providing ongoing updates to Group Head, and coordinating with project stakeholders as necessary.
• Provides administrative support to senior executive officers within industry group including but not limited to recurring monthly and business travel expenses, calendar management, and travel arrangements.
• Creates and monitors yearly industry group marketing budget based on previous fiscal year spend and predicted travel, conferences, and events.
• Maintains fiscal year backlog/revenue tracker for industry group via weekly calls with Corporate Financial team.
• Maintains U.S.-based industry group organizational chart, updating banker information as people join, leave, or are promoted throughout the year.
• Serves as administrative lead for industry group-wide events: manages pre-event planning, invites, RSVP tracking, registration, transportation logistics coordination, speaker coordination, presentation coordination, social event planning and coordination, etc.
• Ensures the integrity of the Firm’s Customer Relationship Management (CRM) database by assisting in industry group-wide data hygiene efforts.
• Identifies challenges with existing internal team processes, provides ideas for solutions, and independently implement resolutions in area of responsibility.
• Autonomously makes decisions that impact the results of co-workers, clients, and/or the company.
• Facilitates industry group-wide administrative training as needed; onboards new industry group admin to ensure compliance with group processes and expectations.
• Proactively and independently communicates with stakeholders and disseminates information on behalf of Group Head.
• Maintains advanced knowledge and ability to complete Word processing and data analysis tasks (correspondence, reports, memos, proposals, charts, presentations, etc.).
• Maintains advanced knowledge of company policies and procedures and communicates updates and changes as necessary to ensure compliance.
  
  

Basic Qualifications

• A minimum of 5-8 years of directly related experience in a senior administrative position, preferably in a financial or professional services industry.
• Intermediate to advanced knowledge of MS Suite (Outlook, Word, Excel, PowerPoint).
  
  

Preferred Qualifications

• Exceptional attention to detail and organizational skills.
• Routinely utilizes discretion in managing highly confidential and/or sensitive information.
• Expert at prioritizing and managing the completion of projects in an efficient and timely manner.
• Culturally competent and is able to serve as an exceptional role model and Ambassador for the Firm’s initiatives.
• Exercises independent business judgment when responding to the needs of clients and stakeholders, both internally and externally.
• Possess impeccable oral and written communication skills (spelling, grammar, and punctuation).
• Excellent analytical skills with the ability to work proactively and independently.
• Strong interpersonal and communication skills with ability to work with colleagues and clients.
  
  

Compensation And Benefits

Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm’s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:

$110,000.00-$125,000.00

Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate’s relevant qualifications, skills, and experience and the location where this position may be filled.

Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:

2025 Benefits

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Banking

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