Senior Executive Assistant

Ascension; Baltimore (MD); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement plan

PTO & holidays

Tuition assistance

Counseling services

Parental leave

Transportation savings

Job summary

Ascension is seeking an experienced administrative leader to oversee office operations at St. Agnes Healthcare in Baltimore, MD.

The role includes supervising administrative staff, coordinating recruitment, scheduling, and payroll, and ensuring efficient daily workflow for the executive suite. You will monitor department budgets, prepare data summaries for informed decision-making, and coordinate board/committee meetings, including logistics and materials distribution.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Oversee daily office functions, including visitor management, telephone communications, and meeting logistics.
• Provide direct oversight to administrative staff, including recruitment, scheduling, payroll coordination, and daily workflow management.
• Monitor executive department budgets, analyze financial information, and prepare data summaries to assist the executive in informed decision‑making.
• Oversee all aspects of board and committee meetings, including scheduling, venue coordination, catering, and the preparation and distribution of comprehensive meeting materials.

Skills

Operations coordination

Leadership

Budgeting

Data analysis

Governance

Education

High School diploma or equivalent / 1 year related experience

Job description

Your future role at a glance

• Department: Ascension Medical Group - Hospitalists
• Schedule: Days | Full-time

• Location: Baltimore, MD
• Facility: St. Agnes Healthcare
• Department: Ascension Medical Group - Hospitalists
• Schedule: Days | Full-time

How you’ll make an impact in this role

• Operations Coordination: Oversee daily office functions, including visitor management, telephone communications, and meeting logistics, ensuring seamless workflow throughout the executive suite.
• Supervisory Leadership: Provide direct oversight to administrative staff, including recruitment, scheduling, payroll coordination, and daily workflow management.
• Budget & Data Management: Monitor executive department budgets, analyze financial information, and prepare data summaries to assist the executive in informed decision‑making.
• Governance Logistics: Oversee all aspects of board and committee meetings, including scheduling, venue coordination, catering, and the preparation and distribution of comprehensive meeting materials.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.