Executive Assistant

Ascension; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive health coverage

Employer-matched 403(b)

Paid time off

Tuition reimbursement

Employee Assistance Program

Parental leave

Job summary

Ascension Saint Thomas in Nashville, TN is seeking an Executive Administrative Assistant to provide high-level administrative support to leadership. The role includes managing complex calendars, coordinating travel, preparing reports, and handling professional correspondence to align with executive standards.

The position offers full-time, on-site scheduling in the Administration department, with opportunities to document proceedings, support leadership decisions, and ensure accountability

Qualifications

• High School diploma equivalency or 1 year of job-specific experience required.
• Professional licensure/certification can substitute education or experience, if applicable.

Responsibilities

• Provide high-level administrative assistance by preparing reports, forms, presentations and professional correspondence.
• Proactively manage complex executive calendars, travel arrangements and event schedules.
• Prepare, process and edit essential financial and operational information with detailed reports and documentation.
• Serve as a professional primary contact for visitors and inquiries; document meetings and track follow-up actions.

Skills

Administrative support

Calendar management

Travel coordination

Meeting documentation

Professional communication

Education

High School diploma equivalency

Job description

• Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
• Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
• Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
• Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.

Your future role at a glance

• Location: Nashville, TN
• Facility: Ascension Saint Thomas
• Department: Administration
• Schedule: Full-time | Days

How you’ll make an impact in this role

• Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
• Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
• Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
• Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.