Senior Executive Assistant

Knowesis Inc.; Aurora (IL); Hybrid; USD 94,000 - 125,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant in Aurora, CO, to support the Defense Health Agency. The role involves ensuring effective management of suspense actions, coordinating assignments, and preparing status reports. Candidates must have a solid background in executive support and a bachelor's degree in relevant fields.

Benefits

401k Company Match

Paid Time Off

Company Paid STD & LTD, and Basic Life Insurance

Multiple Voluntary Products

Qualifications

• Minimum of five years of experience providing executive-level support.
• Understanding of DoD structure required.
• Expert level use of correspondence and task management systems.

Responsibilities

• Manage suspense actions efficiently and effectively.
• Develop and prepare status reports as requested.
• Proactively manage deliverables to meet deadlines.

Skills

Executive-level support

Understanding of Military rank structure

Defense Travel System

Correspondence and Task Management System

Education

Bachelor’s Degree in Healthcare Administration

Bachelor’s Degree in Business Administration

Tools

Defense Travel System

CATMS

Job description

Job Category: Scientific and Medical Research

Position:Senior Executive Assistant
Location: Aurora, CO
Work Environment: Hybrid
Clearance Required: None
Status: Contingent Upon Contract Award
Salary Range: $94,000-$125,000

Knowesis, is currently seeking Senior Executive Assistant with specific experience in developing benefit manuals to join our team providing support to the Defense Health Agency.

The Senior Executive Assistant will ensure efficient and effective management of suspense actions by coordinating assignments, maintaining a robust tracking system, and monitoring progress on open issues. They will proactively manage deliverables, prepare status reports, and engage senior leaders when necessary to meet deadlines and avoid overdue actions.

This position requires a Public Trust security clearance. Must obtain and maintain a NACI clearance and a CAC Card. Additionally, U.S. Citizenship is required (applicants without proof of U.S. Citizenship will not be considered due to the position's security clearance requirement).

The Job Duties and Responsibilities include but are not limited to the following:

• Perform all activities required to ensure the effective, efficient, timely, and responsive management of suspense actions tasked to, or internally generated including: the task assignment of suspense actions to subordinate Directorate organizations; the establishment and effective operation of an internal Directorate action tracking system; the comprehensive, continual monitoring of open issues; the development and preparation of status reports as appropriate or requested by the Government; and the proactive management of deliverables coming due to ensure that suspense timeline requirements are met, such as the initiation of timely remedial measures to engage senior leaders/managers as may be appropriate to avoid overdue suspense actions.

Required Qualifications:

• A minimum of five years of experience providing executive-level support to a senior GS, SES, or GO staff.
• Understanding of the Military rank structure and the organizational structure of the DoD
• Minimum of 3 years of experience with the Defense Travel System
• Expert level understanding and use of the with the Correspondence and Task Management System (CATMS)

Required Education:

• Bachelor’s Degree in Healthcare Administration or Business Administration
• Health (PPO & HDHP)
• Company Paid STD & LTD, and Basic Life Insurance
• 401k Company Match
• Paid Time Off
• Multiple Voluntary Products
  
  

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.

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Behaviors

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.