Senior Executive Assistant

Knowesis Inc.; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant to support the OUSD policy office at the Pentagon. The ideal candidate will have extensive experience in managing schedules and travel logistics, as well as a TS/SCI clearance. This position is contingent upon contract award and requires U.S. citizenship.

Qualifications

• At least 5 years of Executive Assistant experience in the DoD.
• Experience with DTS, APACS, and COMSSEC.
• Must possess TS/SCI clearance.

Responsibilities

• Scheduling and arranging meetings; managing calendars and logistics.
• Preparing travel authorizations and vouchers using DTS.
• Facilitating security clearance processing for personnel.

Skills

Executive Assistant Experience

DTS

COMSSEC

APACS

Job description

Job Category: Management & Administration

Position: Senior Executive Assistant
Location: Pentagon
Work Environment: Onsite
Clearance Required: TS/SCI
Status: Contingent Upon Contract Award

Knowesis is currently seeking a Senior Executive Assistant to support the OUSD policy office.

To be eligible for this position, candidates must possess a TS/SCI clearance and U.S. Citizenship without the need for sponsorship, both now and in the future. Applicants without proof of U.S. Citizenship will not be considered due to the position’s security clearance requirements.

The Job Duties and Responsibilities include but are not limited to the following:

Scheduling and arranging meetings; managing and deconflicting calendars; collecting and assembling daybooks; serving as the point of contact for scheduling questions and requests; and managing visitor logistics (i.e., Pentagon access, coordinating Pentagon parking or pick-up/drop-off, and escorting of visitors).

Travel:Transportation for meetings in the NCR; preparing travel authorizations and vouchers with the Defense Travel System (DTS); assisting with obtaining passports and visas for official travel; facilitating compliance with the Foreign Clearance Guide; preparing Aircraft and Personnel Automated Clearance System (APACS) requests; and preparing visit requests.

Human Resources: Facilitating in- and out-processing of personnel, to include updating the Policy kiosk; and assisting with processing Government time and attendance.

Security: Facilitating security clearance processing for permanent and temporary personnel; facilitating building access; and managing and maintaining communications security (COMSSEC) programs.

Required Qualifications:

• At least 5 years of Executive Assistant experience in the DoD
• Experience with DTS, APACS, and COMSSEC
• TS/SCI clearance

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.