Senior Executive Assistant Arlington, VA

Core4ce LLC; Arlington (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading company is seeking an Executive Assistant III to provide comprehensive support to DoD Senior Executives in ensuring seamless operations and effective time management. The role encompasses calendar management, travel coordination, and document management, requiring strong organizational and security skills. Candidates should have extensive experience managing classified information and thrive in high-stakes environments.

Qualifications

• US Citizen with active TS/SCI Clearance.
• Minimum of 10 years of senior-level administrative support experience.
• Experience in a government or military environment preferred.

Responsibilities

• Maintain leadership’s daily calendar and arrange meetings.
• Prepare travel arrangements for leadership; oversee travel vouchers.
• Serve as administrative point of contact for SCIF operations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Job description

The Executive Assistant (EA)IIIis a highly skilled administrative professional who provides comprehensive support toDoD Senior Executivesin the SASP Front Office Directorate.The EAis responsible fora wide range of tasks, ensuring smooth operations and effective time management for the executive.

Responsibilities

• • Maintain leadership’s daily calendar, arrange meetings, conferences, and video-teleconferencing sessions.

• • Take minutes, maintain invitations, and manage attendee contact rosters.

• Travel Coordination:

• • Prepare and oversee travel arrangements for leadership.

• • Assist with developing travel reports and completing travel vouchers using the Defense Travel System (DTS).

• Administrative Support:

• • Arrange for official local transportation and manage reimbursement for expenses.

• • Track and report weekly work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal.

• SCIF Administration:

• • Serve as the administrative point of contact for government staff in a Sensitive Compartmented Information Facility (SCIF).

• • Monitor access, maintain office files, and track action items in the OUSD(I&S) suspense portal.

• Document and Correspondence Management:

• • Provide staffing support for all required correspondence actions, including formal letters, memoranda, and briefing packages.

• • Ensure documents are prepared in the appropriate DoD format and retained in accordance with federal records disposition schedules.

• Records Management:

• • Maintain records for control and accountability of classified correspondence and special access materials.

• • Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedules.

Requirements

• Must be a US Citizen with an active TS/SCI Clearance.
• Minimum of 10 years of senior-level administrative support, administrative management, or project management experience.
• Experience in a government or military environment is preferred.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in managing classified information and understanding of security protocols.
• Ability to work independently and collaboratively in a high-stakes environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability, veteran status, age, genetic information, or other legally protected status.