Senior Executive Assistant

Knowesis Inc.; Falls Church (VA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Knowesis Inc. is seeking a Senior Executive Assistant to support the Defense Health Agency. This hybrid role involves managing suspense actions, preparing reports, and coordinating with senior leaders. Candidates must have a Bachelor's degree and extensive executive support experience, particularly in a defense context.

Benefits

Health insurance options (PPO & HDHP)

Company-paid STD & LTD, and Basic Life Insurance

401k with company match

Paid Time Off

Various voluntary benefits

Qualifications

• Minimum of 5 years supporting senior staff at executive level.
• Experience with the Military rank structure and DoD organizational structure.
• 3 years experience with the Defense Travel System.

Responsibilities

• Manage all activities related to suspense actions for timely completion.
• Prepare status reports and track progress on assignments.
• Engage senior leaders to meet deadlines and prevent overdue actions.

Skills

Management of suspense actions

Coordination of assignments

Strong communication

Education

Bachelor’s Degree in Healthcare Administration or Business Administration

Tools

Correspondence and Task Management System (CATMS)

Defense Travel System

Job description

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Position: Senior Executive Assistant

Location: San Antonio, TX / Falls Church, VA

Work Environment: Hybrid

Clearance Required: None

Status: Contingent Upon Contract Award

Knowesis is currently seeking a Senior Executive Assistant with specific experience in developing benefit manuals to join our team supporting the Defense Health Agency.

The Senior Executive Assistant will manage suspense actions efficiently by coordinating assignments, maintaining a tracking system, and monitoring progress on open issues. They will proactively manage deliverables, prepare status reports, and engage senior leaders as needed to meet deadlines and prevent overdue actions.

This position requires a Public Trust security clearance. Candidates must obtain and maintain a NACI clearance and a CAC Card. U.S. Citizenship is mandatory, as applicants without proof will not be considered due to security clearance requirements.

The job duties include but are not limited to:

• Managing all activities related to suspense actions, including assignment, tracking, monitoring, and reporting, to ensure timely completion and engagement with senior leaders to avoid overdue actions.

Required Qualifications:

• At least five years of experience supporting senior GS, SES, or GO staff at the executive level.
• Understanding of the Military rank structure and DoD organizational structure.
• Minimum of 3 years experience with the Defense Travel System.
• Expertise in using the Correspondence and Task Management System (CATMS).

Required Education:

• Bachelor’s Degree in Healthcare Administration or Business Administration.

Benefits:

• Health insurance options (PPO & HDHP).
• Company-paid STD & LTD, and Basic Life Insurance.
• 401k with company match.
• Paid Time Off.
• Various voluntary benefits.

Knowesis is committed to equal employment opportunities and prohibits discrimination based on merit and qualifications. We foster a respectful and dignified work environment for all employees.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting