Senior Executive Assistant

Constellis; Herndon (VA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading security services company is seeking a highly experienced Executive Assistant to support the Director and Deputy Director of the National Security Division. This role involves managing executive calendars, coordinating travel arrangements, and leading special projects to enhance team operations. Candidates should have over 15 years of administrative experience and excellent communication skills.

Benefits

Medical, Vision & Dental Insurance

Paid Time-Off Program & Company Paid Holidays

401(k) Retirement Plan

Short-Term & Long-Term Disability

Personal Development & Learning Opportunities

On-the-job Training, Skills Development & Certifications

Qualifications

• 15+ years of administrative executive experience required.
• Strong ability to handle sensitive and confidential issues.
• Willingness to lead collaborative efforts across various departments.

Responsibilities

• Manage D/NSD calendars and organize executive-level meetings.
• Prepare confidential correspondence and reports.
• Support executive compliance efforts and document management.

Skills

Interpersonal Skills

Communication Skills

Collaboration

Problem Solving

Project Management

Education

Bachelor's degree preferred

Tools

MS Office Suite

Sharepoint

Deltek

Concur

ADP

Job description

6 hours ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Position Summary

The Executive Assistant will support the Director (D) and Deputy Director (DD) of the National Security Division (NSD) with a range of operational and administrative responsibilities with limited direction and guidance. A key responsibility is to assure smooth communications between the D/NSD and program administrative staff, Independent Contractors (IC) and other departments/divisions of the company. The Executive Assistant will work on special projects as assigned by the D or DD / NSD and facilitate the completion of those projects in a timely manner.

Position Summary

The Executive Assistant will support the Director (D) and Deputy Director (DD) of the National Security Division (NSD) with a range of operational and administrative responsibilities with limited direction and guidance. A key responsibility is to assure smooth communications between the D/NSD and program administrative staff, Independent Contractors (IC) and other departments/divisions of the company. The Executive Assistant will work on special projects as assigned by the D or DD / NSD and facilitate the completion of those projects in a timely manner.

Responsibilities

• Continuously elevate the level of support necessary to effectively improve the professional image and operation of the NSD team.
• Effectively manage and execute a wide variety of tasks including but not limited to: managing D/NSD and other e calendars, organizing travel to/from appropriate venues with D or DD / NSD, coordinating executive level meetings and events, and preparing presentations, as requested.
• Prepare read ahead materials and review schedules in advance of each day.
• Participate in executive meetings as required, prepare confidential meeting minutes and track actions.
• Support executive compliance efforts as process owner, document custodian and internal auditor.
• Coordinate NSD events such as offsite training and Client TDYs to / from Moyock.
• Serve as project leader for special initiatives as assigned by the D/NSD.
• Collaborate with the all program C1s in the development and implementation of various innovative approaches to communicating key initiatives and strategies in support of the programs goals and objectives.
• Prepare confidential correspondence, reports, and other complex documents.
• Manage responsibility for archiving, records retention, data backups, and confidentiality of records.
• Provide direction, coaching, and overall management to ICs as needed. Sets goals and deadlines for the program as needed.
• Collaborate across functions- including Accounts Payable, Procurement, Project Control, Risk Management and IT to resolve issues, manage claims and support operational needs.
• Review project Standard Operations Procedures and make recommendations for revisions
• Conduct incident investigations and make recommendations for disposition or corrective action, author reports, guide and advise executive management on outcomes.
• Position is considered hybrid with occasional travel to Herndon, VA and Moyock, NC locations. Business travel to domestic or international locations may be expected up to 10%.
• Other duties as assigned
  
  

Qualifications

• Minimum of 15+ years of related administrative executive experience required.
• High level of effective interpersonal and communication skills, with ability to correspond with senior level clients, executive and others verbally and in writing.
• Must have strong working ability with MS Office suite and file administration using Sharepoint and other software. Desired skills include familiarity with Deltek, Concur and ADP.
• Ability to make administrative and procedural decisions on sensitive and confidential issues.
• Have the ability, willingness and initiative to organize and lead collaborative efforts among a wide range of individuals and departments.
• Must have the ability to obtain and maintain a US Top Secret level clearance.
• At least 15 years working with classified programs and customers,
• May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.
  
  

Benefits

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

• Medical, Vision & Dental Insurance
• Paid Time-Off Program & Company Paid Holidays
• 401(k) Retirement Plan
• Insurance: Basic Life & Supplemental Life
• Health & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Personal Development & Learning Opportunities
• On-the-job Training, Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
  
  

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required. Location must be in the Northern Virginia area.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security and Investigations, Defense and Space Manufacturing, and Public Safety

Referrals increase your chances of interviewing at Constellis by 2x

Sign in to set job alerts for “Senior Executive Assistant” roles.

Founding Federal Executive Assistant, Special Projects Division

Executive Assistant to the Chief Revenue Officer

Washington, DC $62,500.00-$62,500.00 1 month ago

Arlington, VA $70,000.00-$72,000.00 1 week ago

Executive Assistant, Accounting, Accounting

Executive Assistant, AWS Network Services

Falls Church, VA $85,000.00-$115,000.00 1 week ago

Executive Assistant, AWS Network Services

Bethesda, MD $80,000.00-$100,000.00 1 week ago

Executive Assistant, Congressional Relations

Washington DC-Baltimore Area $67,200.00-$100,800.00 1 day ago

Executive Assistant to the Chief Revenue Officer

Washington, DC $42,375.00-$56,863.00 7 months ago

Reston, VA $110,000.00-$125,000.00 3 weeks ago

Executive Assistant, Worldwide Field Enablement, SMGS Ops

Falls Church, VA $58,800.00-$78,200.00 6 days ago

Executive Assistant to Leadership Team at Finance Firm with Republican Ties

Washington, DC $75,000.00-$90,000.00 1 week ago

Washington, DC $120,000.00-$150,000.00 1 month ago

Tysons Corner, VA $89,301.33-$114,816.00 1 month ago

Washington, DC $90,000.00-$95,000.00 1 hour ago

Rockville, MD $89,301.33-$114,816.00 1 month ago

Executive Assistant, Floater (US Buyout)

District of Columbia, United States 1 month ago

Arlington, VA $120,000.00-$150,000.00 1 month ago

Arlington, VA $89,301.33-$114,816.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.