Senior Executive Assistant

Eli Lilly and Company; Indianapolis (IN); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading global healthcare company is seeking a Senior Executive Assistant to provide high-level administrative support to the General Counsel. The role requires exceptional organizational and communication skills, along with the ability to handle sensitive information professionally. Candidates must thrive in dynamic environments and demonstrate strong attention to detail.

Benefits

401(k) plan

Medical, dental, and vision benefits

Vacation benefits

Employee assistance program

Flexible spending accounts

Qualifications

• 8-10 years of experience in a matrix organization.
• Ability to manage complex calendars and prioritize effectively.
• Demonstrated professionalism in handling sensitive information.

Responsibilities

• Provide executive-level support to the General Counsel.
• Organize and prioritize the General Counsel’s schedule and meetings.
• Manage communication with internal and external stakeholders.

Skills

Attention to detail

Self-motivation

Communication skills

Flexibility

Problem-solving

Education

High School Diploma and/or GED

Tools

MS Word

Excel

PowerPoint

Job description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Position Responsibilities:

The Senior Executive Assistant- Legal, will report directly to the Executive Vice President- General Counsel and Secretary. This role is a mix of executive assistant responsibilities, including board support, and project-based work. Successful candidates for this role should possess the skills and capabilities necessary to provide executive-level support.You will manage multiple high priorities, handle sensitive business matters with confidentiality and professionalism, and should be someone who thrives under pressure.

This role requires an individual with the proven ability to consistently perform at the highest level and with the utmost regard for Lilly Values (Integrity, Excellence, and Respect for People). In particular, the role requires exceptional abilities in the following areas:

• Working independently and confidently, with a strong sense of urgency and with very little guidance.

• Exceptional and demonstrated attention to detail.

• High degree of self-motivation with a strong drive to excel. Intellectual curiosity to understand our business.

• Demonstrated curiosity, creativity, professional maturity, and high learning agility

• Prior experience and demonstrated success working in a fast-paced, frequently changing environment with a calm demeanor.

• Be a natural planner and drive work.

• Excellent written and verbal communication skills with internal and external customers with the ability to interact effectively across all levels of the organization in a clear and succinct manner.

• Demonstrated professionalism and discretionary judgment at all times; ability to manage highly sensitive information.

• Flexibility, dependability, and accessibility in a dynamic business environment.

In addition to the above, this role requires an individual who performs at the highest skill level in each of the following areas of responsibility:

Communication Management:

• Serving as the key contact person, helping to build relationships- as well as minimizing disruptions on behalf of the General Counsel.

• Communicating independently in response to incoming requests from external and internal sources.

• Maintaining direct, open, and constant communication with the General Counsel regardless of the location of either.

• Preparing letters, documents, and presentations from vague concepts / ideas whiledemonstrating strong writing skills and ability to provide feedback on confidential executive documents.

Schedule Management:

• Prioritizing and organizing the General Counsel’s time to ensure maximum efficiency. Ensuring the General Counsel has all prep materials in advance to allow for adequate review time.

• Traveling to local and remote meeting sites and personally directing activities at special functions; have responsibilities for coordinating major communication events.

• Screening and communicating which activities, meetings, events, etc. the General Counsel will or will not be able to attend and coordinating all arrangements for attendance at those functions.

• Arranging all travel, with every detail finalized (details will include complete itinerary with hotel, ground transportation, meeting sites, participants with their bios/resumes).

Board-facing work

• Coordinatinglogistics support for company processes and employee interactions.

• Providing administrative support and preparing for Board meetings.

Project-based work & Technological/AI proficiency

• Planning and facilitating team meetings, townhalls& other legal events.

• Leading the use of technology by partnering across Lilly and sharing with GC

• Creating engaging presentations and providing input on executive documents including townhalls.

• Partnering with the Legal/E & C Innovation Office to automate tasks and be a champion for simplifying and automating work where possible.

Office Management:

• Signing for and/or approving, contingent on delegation authority, on behalf of the General Counsel, communication materials, reports, or external associations.

Basic Qualifications:

• High School Diploma and/or GED.

• 8-10 years working in a matrix organization.

• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization and/or visas for this role.

Additional Skills/Preferences:

• Being flexible and on call outside the regular workday, including evenings, weekends, holidays, and vacation time and being available by cell phone, e-mail, and/or voice mail.

• Business knowledge (company and component level): priorities, policies, and procedures

• Demonstrated ability to effectively manage complex calendars

• Successful candidate will be comfortable in dealing with upper levels of senior management both internally and externally, handle company confidential information

• Ability to work independently with a high level of self-management, in a dynamic work environment

• Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines

• Excellent organizational, interpersonal, verbal and written communication skills

• Detail oriented

• Problem solving / issue resolution

• Flexibility to adjust plans, work style, and methods as needed

• Strong technical skills and proficiency in all utilized systems (e.g. MS Word, Excel, PowerPoint, AI)

• Creative skills in creating presentations and/or producing videos

Additional Information:

• Travel 0-10%

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is

$29.56 - $49.28

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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