Senior Executive Analyst & Coordinator to the Chancellor

University of California, Riverside; California; Sur place; USD 87 000 - 159 000; Plein temps

Résumé du poste

University of California, Riverside is seeking a Senior Executive Analyst & Coordinator to the Chancellor. The role involves managing the Chancellor's complex schedule and coordinating high-level meetings with internal and external stakeholders, and preparing briefing materials for campus and external events.

Ideal candidates have a Bachelor’s degree and 10+ years related experience with strong discretion, political acumen, and mid-to-large project management skills.

Qualifications

• Discretion and confidentiality in handling sensitive information.
• Excellent written and verbal communication with diverse stakeholders.
• Advanced political acumen for navigating organizational and external contexts.
• Ability to multi-task with demanding timeframes.
• Strong analytical and problem-solving skills.
• Experience managing mid-to-large size projects.

Responsabilités

• Manage the Chancellor's complex schedule and calendar.
• Coordinate high-level meetings and engagements with internal and external stakeholders.
• Prepare comprehensive briefing materials for campus, community, national, and international events.
• Serve as primary administrative liaison to UC Office of the President and the Board of Regents.
• Oversee executive correspondence and communications routing.
• Coordinate agendas, briefing materials, and logistics for Executive Team and Cabinet meetings.

Connaissances

Discretion

Communication

Political acumen

Multi-tasking

Analytical thinking

Project management

Collaboration

Formation

Bachelor's degree

Outils

MS Office

Description du poste

Position Information

The full salary range for the Senior Executive Analyst & Coordinator to the Chancellor is $86,600.00 - $159,400.00 annually. However, the expected pay scale for this position is up to $135,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. The Senior Executive Analyst & Coordinator to the Chancellor serves as a recognized campus-wide administrative leader, advancing institutional priorities and providing expert coordination on behalf of the Chancellor's Office. Provides strategic executive and administrative leadership to ensure the efficient and effective operation of the Chancellor's Office. Manages the Chancellor's complex schedule, coordinates high-level meetings and engagements with internal and external stakeholders, and oversees the preparation of comprehensive briefing materials for campus, community, national, and international events. Leverages technology and best practices to enhance operational effectiveness while exercising sound judgment, discretion, and independent decision‑making in managing competing priorities and confidential, time‑sensitive matters. Manages executive correspondence and communications, including the coordination and routing of email, written communications, and telephone inquiries. Coordinates agendas, briefing materials, and logistics for Executive Team, Cabinet, and Campus Leadership meetings, and serves as the primary administrative liaison to the University of California Office of the President and the Board of Regents. The Senior Executive Analyst & Coordinator to the Chancellor also provides executive-level oversight and coordination for Chancellor-hosted meetings, receptions, dinners, and special events, ensuring adherence to university protocol, executive expectations, and institutional standards. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Experience Requirements

Experience

Minimum of 10 years of related experience.

5 years of experience in higher education (may be part of related experience requirement).

Minimum Requirements

• Ability to use a high level of discretion and maintain all confidentiality.
• Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/ donors, students and external constituents, both verbally and in writing.
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Excellent ability to multi‑task with demanding timeframes.
• Advanced analytical/problem‑solving skills.
• Advanced service orientation and attention to detail.
• Advanced skills in problem identification.
• Excellent skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing Mid‑to large size project management skills.
• Excellent skills in collaboration, problem‑solving, advising and counseling skills.
• Excellent ability to multi‑task with demanding timeframes.
• Excellent skills in collaboration, problem‑solving, advising and counseling skills.
• Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Advanced knowledge of MS Office suite including Outlook, Word, PowerPoint, and Excel.
• Mid‑to large size project management skills.

Preferred Qualifications

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park‑like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low‑income, first‑generation, and students of color.
• Among top‑tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview.

Job Description Details

Generic Scope

Recognized organization-wide expert. Has significant impact and influence on organizational policy and program development. Regularly leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure. May direct programs with organization‑wide impact that include formulating strategies and administering policies, processes, and resources. Significant barriers to entry exist at this level.

Custom Scope

For the executive (i.e. President, Chancellor or Health System CEO), oversees the administrative management of the senior leadership's office and collaborates with and leads all administrative staff in departments directly reporting to the senior leadership. Uses concepts and organization objectives to resolve the most complex issues with organization‑wide impact.

Department Custom Scope

The Senior Executive Analyst & Coordinator to the Chancellor serves as a recognized campus-wide administrative leader, advancing institutional priorities and providing expert coordination on behalf of the Chancellor's Office. Provides strategic executive and administrative leadership to ensure the efficient and effective operation of the Chancellor's Office. Manages the Chancellor's complex schedule, coordinates high‑level meetings and engagements with internal and external stakeholders, and oversees the preparation of comprehensive briefing materials for campus, community, national, and international events. Leverages technology and best practices to enhance operational effectiveness while exercising sound judgment, discretion, and independent decision‑making in managing competing priorities and confidential, time‑sensitive matters. Manages executive correspondence and communications, including the coordination and routing of email, written communications, and telephone inquiries. Coordinates agendas, briefing materials, and logistics for Executive Team, Cabinet, and Campus Leadership meetings, and serves as the primary administrative liaison to the University of California Office of the President and the Board of Regents. The Senior Executive Analyst & Coordinator to the Chancellor also provides executive‑level oversight and coordination for Chancellor-hosted meetings, receptions, dinners, and special events, ensuring adherence to university protocol, executive expectations, and institutional standards.