Remote Administrative Assistant: Calendar & Office Support

Turner Construction Company; Sacramento (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

Turner Construction Company is seeking an experienced Administrative Assistant to support the Sacramento office. The role handles calendar management, document preparation, travel coordination, and front-line customer service for the local business unit.

Responsibilities include maintaining filing systems, organizing meetings, assembling reports, and assisting with special projects while upholding company values and DEI initiatives.

Qualifications

• High School Diploma or GED and minimum of 3 years of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• Construction or other service industry experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, elevate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Responsibilities

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
• Daily management of department head/manager's calendar, meeting schedule, and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
• Arrange travel reservations, business accommodations, prepare itineraries and agendas.
• Process department head/manager's expense reports.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion activities across company.
• Order supplies to support office needs.
• Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.

Skills

Customer service

Attention to detail

Organizational skills

Verbal communication

Written communication

Independent work

Teamwork

Problem solving

Research

Proofreading

Proactive attitude

Notary Public

Education

High School Diploma or GED

College degree or admin certification

Tools

Microsoft Office

Office equipment knowledge

Collaborative meeting platforms

Job description

Turner Construction Company is seeking an experienced Administrative Assistant to support the Sacramento office. The role handles calendar management, document preparation, travel coordination, and front-line customer service for the local business unit.

Responsibilities include maintaining filing systems, organizing meetings, assembling reports, and assisting with special projects while upholding company values and DEI initiatives.