AI-Driven HQ Executive Coordinator

Turner Construction Company; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Turner Construction Company in New York City is seeking an experienced HQ Administrative Professional to support senior executives with calendar management, expense processing, and light travel coordination.

The role emphasizes cross-functional scheduling, meeting and event logistics, hospitality coordination, and proactive process improvements using AI and automation within a dynamic HQ environment.

Qualifications

• Minimum 6 years of relevant general office or administrative services experience required, Associates Degree or professional certification; in lieu of degree, 10 years of related administrative service experience.

Responsibilities

• Provide proactive executive-level support with high autonomy to multiple senior executives, anticipating needs and coordinating day-to-day flow.
• Own complex calendar management across leaders and cross-functional HQ calendars, coordinating meetings, agendas and follow-ups.
• Prepare, submit, reconcile, and track expense reports ensuring policy compliance and documentation accuracy.
• Coordinate light business travel logistics as requested.
• Plan and execute HQ events and in-office meetings, including hospitality, catering and vendor coordination.
• Manage conference room strategy, space planning, tech readiness, and attendee communications.
• Capture notes, decisions and actions for leadership meetings and follow- ups to closure.
• Identify repetitive tasks and propose improvements, embracing AI/automation for SOPs.
• Collaborate with HQ Office Manager and IS for executive office needs; triage requests.

Skills

Calendar management

Expense reports

Travel logistics

Event coordination

Vendor coordination

Meeting logistics

Administrative support

AI & automation

Cross-functional collaboration

Notes & records

Education

Associates Degree

Job description

Turner Construction Company in New York City is seeking an experienced HQ Administrative Professional to support senior executives with calendar management, expense processing, and light travel coordination.

The role emphasizes cross-functional scheduling, meeting and event logistics, hospitality coordination, and proactive process improvements using AI and automation within a dynamic HQ environment.