Senior Executive Administrative Assistant — Lab Operations

Paycom; Rockville (MD); On-site; USD 55,000 - 56,000; Full time

Benefits offered by this job

Health, Dental, Vision

401(k)

Paid federal holidays

Job summary

Laredo Technical Services, Inc. (LTSi) seeks an Executive Administrative Assistant, LV 4, to provide high-level administrative support to the Laboratory of Immunoregulation at NIAID in Rockville, MD.

You will manage calendars, coordinate travel, prepare documents, and communicate with internal and external stakeholders. The role requires an Associate’s degree (Bachelor’s preferred), strong MS Office skills, and the ability to multitask in a fast-paced federal office setting.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Experience providing administrative or program coordination support in a professional office.
• Strong proficiency with MS Office, Outlook, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to the Laboratory of Immunoregulation and designated leadership.
• Serve as central point of contact for administrative coordination with internal offices, external collaborators, vendors, and visitors.
• Manage complex scheduling and calendar coordination; organize meetings, interviews, seminars, and appointments.
• Coordinate meeting logistics, room reservations, and virtual platform setup.
• Coordinate domestic and international travel; arrange itineraries, lodging, and registrations; track reimbursements.
• Maintain tracking systems for scheduling, travel, meetings, events, and operational activities.
• Assist with office budget tracking, expense reconciliation, and reporting; coordinate with administrative and financial offices.
• Draft, edit, and manage professional correspondence for Lab Chief; track responses and provide summaries.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Data management

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Excel

SharePoint

Job description

Laredo Technical Services, Inc. (LTSi) seeks an Executive Administrative Assistant, LV 4, to provide high-level administrative support to the Laboratory of Immunoregulation at NIAID in Rockville, MD.

You will manage calendars, coordinate travel, prepare documents, and communicate with internal and external stakeholders. The role requires an Associate’s degree (Bachelor’s preferred), strong MS Office skills, and the ability to multitask in a fast-paced federal office setting.