Executive Administrative Assistant

Compass; City of Yonkers (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

An innovative real estate technology company is seeking an Executive Assistant to join their dynamic team in Yonkers. This role is pivotal in ensuring smooth office operations and delivering exceptional service to clients. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and communication skills. You will be the face of the office, welcoming guests and managing relationships while also supporting administrative tasks. If you're passionate about real estate and eager to contribute to a mission-driven team, this position offers a unique opportunity for growth and development in a collaborative setting.

Benefits

Paid vacation

Medical benefits

Dental benefits

Vision benefits

Participation in incentive programs

Qualifications

• Proactive, entrepreneurial spirit looking for career development.
• Excellent organizational skills, proactive, driven and great with people.

Responsibilities

• Maintain office environment by ensuring cleanliness and organization.
• Provide general administrative support including calendar and vendor management.
• Create, manage and execute social media strategy and content.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Customer Relationship Management

Time Management

Education

BA/BS in Business Administration

Job description

1 week ago Be among the first 25 applicants

This range is provided by Compass. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Mission

A real estate company with a purpose. Our mission is to help everyone find their place in the world.

Compass is a real estate technology company with a powerful end-to-end platform that supports the entire buying and selling workflow. We deliver an incomparable experience to both agents and their clients all in service of the Compass mission: to help everyone find their place in the world. Founded in 2012, Compass operates in 22+ regions across the United States. We believe in the power of entrepreneurial thinking. We’re looking for people who move fast, dream big, and want to shape the direction of their own careers while reimagining the real estate experience. The future of real estate is inspired by reality, powered by technology, and built by you.

Role

The Executive Assistant is a core in-office role in all of our sales offices. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

Responsibilities: Front End | Agent Facing Behaviors

• Serves as the face of the office by welcoming and coordinating guests and providing a high-touch experience
• Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day
• Provides services including but not limited to: recognition, networking, community, and retention
• Maintains office environment by ensuring the office stays clean, stock and organized throughout the day
• Answer and direct all incoming calls to the appropriate parties
• Attends office events and meetings and solve problems as they occur
• Work collaboratively with other team members and departments to champion questions and feedback on behalf of agents
• Assist with lead generation and marketing follow-ups to drive new business

Back End | Administrative Tasks

• Provide general administrative support: calendar, contract, listings, and vendor management; keep the agency’s operations organized and efficient; maintain and manage team drives
• Facilitate transactions from start to finish: create new listings, write up contracts and other necessary paperwork, monitor the progress of multiple deals, communicate with the parties involved, and provide support where needed
• Responsible for financial systems including maintaining records and processing commissions
• Draft professional memos, letters and other business documents as needed
• Multi-task and manage time in a high pressure, fast paced environment in a calm and collected manner
• Provide basic marketing support by answering questions, creating collateral from templates, and being the liaison to marketing specialists for more complex support requests
• Create, manage and execute day-to-day social media strategy, content and campaigns
• Utilize templated content created by Compass to plan monthly editorial calendar across platforms, assisting with photoshoots and content creation

Qualifications

We are looking for someone excited to share their expertise and passion for people and the real estate industry to join Westchester’s fastest growing agency team:

• Proactive, entrepreneurial spirit looking for career development and growth opportunities
• Account management experience with the ability to deliver high-quality work under tight deadlines
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously
• Extremely organized, creative, resourceful, tenacious, strategic and excellent communicator
• Possess a keen interest in and passion for Real Estate, people, and relationships
• Are naturally friendly, courteous and attentive to client and management needs
• Self-starter attitude and ability to exercise judgment and solve difficult problems without direct supervision and multitask in a fast-paced environment
• BA/BS in business administration or related field strongly preferred
• Excellent organizational skills, proactive, driven and great with people
• Are a resident of Westchester County (this is an on-site, full-time office position)

Most importantly, you are creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented.

The base pay range for this position is $65,000-$80,000 annually, with potential for an additional bonus based on company, team and individual performance; however, pay offered may vary depending on job-related knowledge, skills, and experience. Base pay is based on market location. Minimum wage for the position will always be met.

Perks That You Need To Know About

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time; medical, tele-health, dental and vision benefits.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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