Executive Assistant to the EVP CIO Business Technical Ops

NBCUniversal; Englewood Cliffs (NJ); Hybrid; USD 90,000 - 120,000; Full time

Job summary

A leading company is seeking a high-energy Executive Assistant to support the EVP & CIO. This hybrid role involves managing schedules, coordinating travel, and ensuring effective communication across departments. Ideal candidates will possess exceptional organizational skills and a proactive mindset. Benefits include medical insurance, 401(k), and tuition reimbursement.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Qualifications

• 5+ years of relevant experience maintaining a senior executive’s schedule.
• Experience taking detailed notes and extracting action items.

Responsibilities

• Manage EVP & CIO’s calendar, including scheduling and coordinating travel.
• Draft and edit internal and external communications.
• Facilitate complex meetings and large team events.

Skills

Trustworthy

Systems savvy

Agile

Conscientious

Resourceful

Problem Solver

Education

Bachelor’s degree

Tools

Microsoft Office 365

Microsoft Teams

Slack

Job description

Job Description

The Business and Technology division of SpinCo is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the EVP & CIO, Business & Technical Ops. You will play a critical role in supporting the EVP & CIO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Business and Technology division as well as across SpinCo on behalf of the executive.

Responsibilities:

• Serve as a liaison between the EVP & CIO and other departments, team members, clients, stakeholders and outside vendors.
• Draft and edit internal and external communications, ensuring clarity and professionalism.
• Proactively manage and maintain the EVP & CIO’s calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools
• Create and edit presentations, agendas, spreadsheets, and reports
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications:
Qualifications

Let’s Talk About You…

• ** Trustworthy** – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• ** Systems savvy** – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• ** Agile** - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• ** Conscientious** – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• ** Resourceful** – You’re comfortable navigating a complex environment to obtain information and seek buy-in
• ** Problem Solver** – You adapt easily to changing priorities, thrive in solving problems and drive to results.

What You Must Have:

• Bachelor’s degree
• 5+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90,000 - $120,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

Although you'll be hired as an NBCU employee, your employment and the responsibilities associated with this job likely will transition to SpinCo in the future. By joining at this pivotal time, you'll be a part of this exciting company as it takes shape.