Senior Executive Administrative Assistant

JPMorgan Chase; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player seeks a Sr. Executive Administrative Assistant to support executive leaders in a dynamic environment. This role involves managing complex calendars, organizing extensive travel plans, and providing robust support for meetings and events. The ideal candidate will have a strong background in administration, exceptional organizational and communication skills, and the ability to thrive in a fast-paced setting. Join a forward-thinking company that values diversity and offers a competitive rewards package, ensuring your contributions are recognized and appreciated.

Benefits

Comprehensive health care coverage

On-site health and wellness centers

Retirement savings plan

Backup childcare

Tuition reimbursement

Mental health support

Financial coaching

Qualifications

• 5+ years of experience supporting executive leaders in large organizations.
• Exceptional travel planning and organizational skills required.

Responsibilities

• Manage complex calendars and extensive travel plans for executives.
• Coordinate senior meetings, draft communications, and lead events.

Skills

Administrative experience

Travel planning

Organizational skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Tools

Microsoft Office

LLM

Teams

Job description

Join our Global Mergers & Acquisitions team where you will partner with global leaders, managing a demanding and dynamic calendar and international travel. You will own managing the office and schedule, tapping your administrative expertise to manage priorities and ensure efficient use of executives' time. You will also be working closely with colleagues and business managers to ensure robust on-site support and backup coverage.

As a Sr. Executive Administrative Assistant you will have proven experience proactively supporting executive level leaders with very large organizations, experience managing complex market visits, partnering with key stakeholders such as Business Managers, Finance and Communications teams, efficiently tracking and organizing deliverables, and preparing end-to-end for client visits. In addition, you will represent the leader at all levels of the corporate hierarchy which includes interacting with various executive level clients and internal constituents across all lines of businesses and represent the firm professionally at all times both internally and externally. In addition to traditional administrative support, you will also need to meticulously plan and lead large events, Town Halls, maintain critical follow ups and draft communications on behalf of executives.

Job responsibilities:

1. Gatekeeper of all contact with the public, clients and staff coming through the executive's office.
2. Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment. Use tools such as LLM and Teams to maximize collaboration and efficiency.
3. Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.
4. Manage general office support to include phone coverage, printing, etc.
5. Work closely with Business Manager on maintaining key documents including organizational charts and background materials. Ability to take succinct minutes and relay key takeaways and themes from senior meetings.
6. Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
7. Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times.
8. Plan and lead events, as needed.

Required qualifications, capabilities, and skills:

1. 5+ years of administrative experience.
2. Strong personal leadership, ability to work independently and effectively in a demanding, changing environment.
3. Exceptional travel planning skills and knowledge.
4. Detailed and strong organizational skills.
5. Demonstrated ability to plan complex and large events.
6. Background in a client facing sales and financial services environment.
7. Exceptional interpersonal, presentation and communication skills.
8. Fluency in all Microsoft office products.

Note: this role requires five days in the office (Mon-Fri) and does not support Hybrid options.

JPMorgan Chase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans.

Base Pay/Salary

New York, NY $41.11 - $57.69 / hour