Senior Executive Administrative Assistant

Members 1st Federal Credit Union; Enola (PA); On-site; USD 57,000 - 69,000; Full time

Job summary

Members 1st Federal Credit Union is seeking a Senior Executive Administrative Assistant to provide advanced administrative support to multiple executives, including calendar management, travel coordination, and prepared materials.

You will partner with leadership, handle confidential information with discretion, and back up other senior assistants to ensure continuity of executive support across the organization. Strong organization and communication are essential.

Qualifications

• 3-5 years of related experience.
• Excellent organizational and communication skills.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Provide high-level administrative support to multiple Chiefs, executives, and department leaders, including managing complex calendars, coordinating meetings and travel, preparing materials, and handling executive correspondence and communications.
• Serve as a liaison between leadership and associates by facilitating communication, managing inquiries, supporting follow-up on key initiatives and action items, and promoting effective information sharing across departments.
• Organize and support department and leadership meetings, events, onboarding activities, and associate engagement efforts to ensure smooth departmental operations.
• Support the planning, execution, and monitoring of departmental initiatives, strategic projects, and special assignments by managing schedules, timelines, documentation, reports, presentations, and project follow-up activities.
• Maintain executive and departmental records, files, and confidential information while exercising sound judgment and discretion in handling sensitive matters.
• Process invoices, expense reports, vendor payments, procurement requests, and related documentation while maintaining records associated with departmental budgets and purchasing activities and ensuring compliance with organizational policies.
• Support operational effectiveness by identifying process improvements, assisting with cross-functional initiatives, and collaborating with leaders across the organization to achieve departmental and organizational objectives.
• Serve as a backup to fellow Senior Executive Administrative Assistants, ensuring continuity of executive support during absences and periods of increased workload.
• Exercise independent judgment in prioritizing work, resolving issues, managing competing priorities, and providing guidance and knowledge-sharing to administrative support staff as appropriate.

Skills

Excellent communication

Attention to detail

Strong organizational

Familiarity with PCs and applicable

Education

High school diploma or equivalent

Job description

Overview

When you join the Members 1st team, you become part of something much bigger than a credit union. You become part of our faM1ly—a tight-knit bunch with big dreams and even bigger values. It is an exciting time for us as we continue to grow, and we hope that you will choose to grow along with us. Wanting the absolute best for our associates means more than just competitive pay. It means fantastic healthcare, paid benefits, opportunities for professional advancement and work-life balance - and best of all, a place where you are accepted and respected for your individuality.

Overview

When you join the Members 1st team, you become part of something much bigger than a credit union. You become part of our faM1ly—a tight-knit bunch with big dreams and even bigger values. It is an exciting time for us as we continue to grow, and we hope that you will choose to grow along with us. Wanting the absolute best for our associates means more than just competitive pay. It means fantastic healthcare, paid benefits, opportunities for professional advancement and work-life balance - and best of all, a place where you are accepted and respected for your individuality.

Responsibilities

The Senior Executive Administrative Assistant provides advanced administrative and operational support to multiple executives, including Chiefs and department leaders. This role serves as a trusted partner to leadership, managing complex schedules, facilitating communication, supporting strategic initiatives, and ensuring the efficient operation of executive and departmental activities. The position requires exceptional organizational skills, sound judgment, professionalism, and the ability to handle highly confidential information with discretion. Additionally, this role serves as a backup to fellow Senior Executive Administrative Assistants to ensure continuity of executive support across the organization.

Key Responsibilities Include, But Are Not Limited To

• Provide high-level administrative support to multiple Chiefs, executives, and department leaders, including managing complex calendars, coordinating meetings and travel, preparing materials, and handling executive correspondence and communications.
• Serve as a liaison between leadership and associates by facilitating communication, managing inquiries, supporting follow-up on key initiatives and action items, and promoting effective information sharing across departments.
• Organize and support department and leadership meetings, events, onboarding activities, and associate engagement efforts to ensure smooth departmental operations.
• Support the planning, execution, and monitoring of departmental initiatives, strategic projects, and special assignments by managing schedules, timelines, documentation, reports, presentations, and project follow-up activities.
• Maintain executive and departmental records, files, and confidential information while exercising sound judgment and discretion in handling sensitive matters.
• Process invoices, expense reports, vendor payments, procurement requests, and related documentation while maintaining records associated with departmental budgets and purchasing activities and ensuring compliance with organizational policies.
• Support operational effectiveness by identifying process improvements, assisting with cross-functional initiatives, and collaborating with leaders across the organization to achieve departmental and organizational objectives.
• Serve as a backup to fellow Senior Executive Administrative Assistants, ensuring continuity of executive support during absences and periods of increased workload.
• Exercise independent judgment in prioritizing work, resolving issues, managing competing priorities, and providing guidance and knowledge-sharing to administrative support staff as appropriate.

Skills

• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Strong organizational, analytical and problem-solving skills and sufficient expertise to organize arrangements
• Familiarity with PCs and applicable software

COMPETENCIES

• Accountability and self-management
• Communication
• Effective knowledge
• Innovation and problem-solving
• Teamwork and leadership

WORKING CONDITIONS/PHYSICAL DEMANDS

• Ability to communicate effectively in English, both orally and in writing
• Visually able to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading
• Ability to sit for extended time periods
• Sufficient manual skill for operation of PC keyboard and other standard office equipment
• Ability to travel, including occasional overnight travel
• Ability to exert minimum amounts of force occasionally to lift, carry, push, pull or move objects

Qualifications

3-5 years of related experience

Does this position require a valid Drivers License?

No

Education Level

General and business knowledge equivalent to a high school diploma

Certifications

None

About Us

At Members 1st, we look for individuals who will show up as their whole self because we value diversity, inclusion, and belonging, as well as people who believe in the philosophy of, WE>me. To be sure you align with our company mission, vision, values and culture reference the information below.

Company Culture is at Our Core

If there is one concept, we want you to understand about us, it is this. WE. It is a simple little word but means everything here. We think as one. One faM1ly. One community. One place where everyone belongings. Everything we do is in the best interest of all of us.

What WE Believe

Our Missions: WE serve our members, associates, and communities through support, empowerment, and meaningful relationships.

Our Vision: WE are growing our faM1ly by delivering everything they need to live well financially, through all life’s moments and milestones.

Our Values: WE deliver unparalleled experiences through a culture of WE. WE > me. WE are servant leaders- at work and in the communities we serve. WE are financially safe and sound stewards of members dollars. WE are faM1ly.

Join a company that grows with you - personally and professionally

Equal Opportunity Employer

Members 1st provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation Overview

We are excited to offer a competitive salary for this position. This figure serves as the entry point in our salary range, and there is potential for the actual salary to be higher based on a variety of factors, such as your experience, skills, education, and location. We believe in recognizing and rewarding talent, so our compensation packages are thoughtfully designed to reflect the unique qualifications and contributions of each candidate.

The Minimum Salary For This Position Is

63,000.00+/yr

Certifications

None