Senior Administrative Assistant

First Tech Federal Credit Union; Hillsboro (OR); On-site; USD 83,000 - 100,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Holidays

Job summary

First Tech Federal Credit Union in Hillsboro, OR is looking for a seasoned executive assistant–level partner to support C-suite leaders. You will coordinate complex calendars, plan leadership meetings, and manage travel and events across multiple time zones with precision and discretion.

You will collaborate across departments to maintain operational rhythm, prepare executive communications, and ensure financial controls for travel and expenses.

Qualifications

• Experience supporting C-suite or senior leaders.
• Proven ability to support leadership operating rhythms (e.g., recurring meetings, planning cycles, executive forums).
• Ability to manage events/meetings for varied audiences.
• Experience managing complex travel and logistics domestically.
• Proficiency with productivity and collaboration tools.
• Ability to operate effectively in ambiguous and high‑pressure situations.

Responsibilities

• Coordinate complex, multi‑time‑zone calendars.
• Support the operating rhythm and leadership cadence by coordinating key meetings, planning cycles, and recurring forums for executives.
• Plan and execute leadership meetings and events including offsites, all‑hands, and forums, managing logistics and materials.
• Coordinate complex travel and logistics by managing domestic travel arrangements and expense processes that are in line with corporate travel & expense policies.
• Prepare and manage executive communications and materials for a variety of audiences with a high degree of accuracy, discretion, and professionalism.
• Oversee expense management and financial compliance by preparing, submitting, and tracking expense reports in accordance with company policies.
• Partner cross‑functionally to enable execution by coordinating with leaders, teams, and external stakeholders while partnering closely with the administrative team.
• Maintain and improve administrative processes by applying standard tools, templates, and procedures that increase efficiency.
• Manage workspace and resource logistics to support team needs during growth, moves, or organizational changes.
• Exercise judgment and confidentiality when handling sensitive information.

Skills

Executive support

Event planning

Travel logistics

Leadership rhythms

Productivity tools

Ambiguity tolerance

Education

Bachelor's degree or 4 years of relevant experience

Job description

Acting as a trusted partner to executive officers, this position supports them and their organizations in navigating complexity with clarity and confidence. Through proactive partnership and sound judgment, the role addresses the coordination and prioritization challenges that can slow decision‑making and execution. The position contributes to organizational goals by enabling executive leaders to focus on decisions and priorities that drive results, while ensuring their teams remain aligned and supported.

Here’s what you can expect from the job and what you need to be successful:

Essential Functions

What You’ll Do:

• Manage executive calendars and priorities by coordinating complex, multi‑time‑zone calendars.
• Support the operating rhythm and leadership cadence by coordinating key meetings, planning cycles, and recurring forums for executives.
• Plan and execute leadership meetings and events including offsites, all‑hands, and forums, managing logistics and materials.
• Coordinate complex travel and logistics by managing domestic travel arrangements and expense processes that are in line with corporate travel & expense policies.
• Prepare and manage executive communications and materials for a variety of audiences with a high degree of accuracy, discretion, and professionalism.
• Oversee expense management and financial compliance by preparing, submitting, and tracking expense reports in accordance with company policies.
• Partner cross‑functionally to enable execution by coordinating with leaders, teams, and external stakeholders while partnering closely with the administrative team.
• Maintain and improve administrative processes by applying standard tools, templates, and procedures that increase efficiency.
• Manage workspace and resource logistics to support team needs during growth, moves, or organizational changes.
• Exercise judgment and confidentiality when handling sensitive information.

Essential Skills

Education & Experience:

• Bachelors degree in field relevant to role (or 4 additional years of relevant experience in lieu of a degree)
• 6 - 8 years of relevant experience

Qualifications & Skills

• Demonstrated Experience supporting C‑suite or senior executive leaders in a matrixed organization
• Ability to manage events/meetings for varied audiences
• Experience managing complex travel and logistics domestically
• Proven ability to support leadership operating rhythms (e.g., recurring meetings, planning cycles, executive forums)
• Proficiency with productivity and collaboration tools
• Ability to operate effectively in ambiguous and high‑pressure situations

Location

Marlboro/Chelmsford, MA or Hillsboro, OR

Target Compensation

$83,000 - $99,500 annually

Schedule

Monday - Friday 8a - 5p

Who We Are

Every great journey begins with a bold idea—and ours is no different. First Tech and DCU were founded on the belief that financial solutions should put people first. That belief has fueled decades of innovation and service, rooted in the tech sector and expanding to support members from all walks of life.

Employees Are Eligible For

• Traditional medical, dental, and vision coverage
• Generous 401(k) match
• Paid Time Off: You'll accrue up to 15 days in your first year. In addition, you'll receive 40 hours of sick time and 3 personal days, which refresh annually
• Paid federal holidays
• Special employee pricing on lending products such as mortgage, auto, and personal loans (eligibility subject to standard account requirements and underwriting criteria)

Employment Statements

First Tech is an equal opportunity employer, and we value diversity, inclusion, and equity at our company. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

First Tech is not currently offering Visa transfer/sponsorship for this position.