Senior Executive Admin — Front Office & Calendar Lead (DoD)

humancapitalresourcesandconcepts; Winter Haven (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Paid time off

Professional development

Job summary

Human Capital Resources and Concepts (HCRC) seeks a highly skilled Senior Administrative Assistant to support the Headquarter office and executive team in a federal/DoD oriented environment. You will handle advanced administrative tasks, including front office operations, calendar coordination, meeting scheduling, and preparing presentations for senior management.

The ideal candidate has 10+ years of senior administrative experience supporting executives, a Bachelor's degree in HR or related

Qualifications

• Bachelor's degree preferred in HR, business, or related field.
• 10+ years of senior administrative experience supporting executives.
• Experience in federal or defense sectors preferred.
• Proficiency in MS Office and familiarity with HR software and ATS.
• Knowledge of social media to enhance online presence.

Responsibilities

• Oversee daily Front Office operations, adhering to SES-like protocols and maintaining a professional environment.
• Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment.
• Manage and coordinate complex executive calendars, ensuring accuracy and responsiveness to shifting priorities.
• Serve as a primary point of contact for internal and external stakeholders, transmitting information and preparing presentations for senior management.
• Author, review, and edit correspondence, ensuring accuracy and professionalism.
• Process incoming communication, including email and correspondence, routing information to appropriate personnel.
• Maintain digital and physical filing systems, ensuring documents, reports, and memos are easily accessible.

Skills

Executive support

Calendar management

Communication

Discretion

Interpersonal skills

Education

Bachelor's degree in HR/BA or related field

Tools

Microsoft Office Suite

HR software

ATS

Social media management

Job description

Human Capital Resources and Concepts (HCRC) seeks a highly skilled Senior Administrative Assistant to support the Headquarter office and executive team in a federal/DoD oriented environment. You will handle advanced administrative tasks, including front office operations, calendar coordination, meeting scheduling, and preparing presentations for senior management.

The ideal candidate has 10+ years of senior administrative experience supporting executives, a Bachelor's degree in HR or related