Senior Administrative Assistant

humancapitalresourcesandconcepts; Winter Haven (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Paid time off

Professional development

Job summary

Human Capital Resources and Concepts (HCRC) seeks a highly skilled Senior Administrative Assistant to support the Headquarter office and executive team in a federal/DoD oriented environment. You will handle advanced administrative tasks, including front office operations, calendar coordination, meeting scheduling, and preparing presentations for senior management.

The ideal candidate has 10+ years of senior administrative experience supporting executives, a Bachelor's degree in HR or related

Qualifications

• Bachelor's degree preferred in HR, business, or related field.
• 10+ years of senior administrative experience supporting executives.
• Experience in federal or defense sectors preferred.
• Proficiency in MS Office and familiarity with HR software and ATS.
• Knowledge of social media to enhance online presence.

Responsibilities

• Oversee daily Front Office operations, adhering to SES-like protocols and maintaining a professional environment.
• Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment.
• Manage and coordinate complex executive calendars, ensuring accuracy and responsiveness to shifting priorities.
• Serve as a primary point of contact for internal and external stakeholders, transmitting information and preparing presentations for senior management.
• Author, review, and edit correspondence, ensuring accuracy and professionalism.
• Process incoming communication, including email and correspondence, routing information to appropriate personnel.
• Maintain digital and physical filing systems, ensuring documents, reports, and memos are easily accessible.

Skills

Executive support

Calendar management

Communication

Discretion

Interpersonal skills

Education

Bachelor's degree in HR/BA or related field

Tools

Microsoft Office Suite

HR software

ATS

Social media management

Job description

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.

We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes.

Key Responsibilities:

• Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment.
• Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment.
• Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities.

Executive Support and Office Management

• Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment.
• Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment.
• Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities.

Communication and Correspondence

• Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management.
• Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards.
• Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner.

Operational and Logistical Support

• Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
• 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS).
• Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence.
• Superior organizational skills, attention to detail, and discretion in handling confidential information.
• Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively.

Personal Attributes:

• A proactive approach to work, with the ability to anticipate needs and address them independently.
• Detail-oriented with a high level of accuracy and integrity.
• Adaptable and poised in fast-paced environments, with a customer-focused mindset.
• Strong problem-solving skills and a positive, collaborative attitude.

Why Join HCRC?

HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to:

• Competitive salary and comprehensive benefits (health, dental, vision).
• Generous paid time off and holidays.
• Professional development opportunities to grow your expertise.