Senior Executive Admin for DoD/AFRL Support

Silotech Group, Inc; Fairborn (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Silotech Group, Inc. seeks an Executive Admin - Senior to provide executive-level administrative, logistics, workflow, correspondence, meeting and travel support to AFRL/RA operations and the Front Office at Wright-Patterson AFB, OH.

You will maintain records, coordinate leadership activities and deliver correspondence and tasker support with required suspense dates. The role requires minimizing delays, ensuring accurate documentation, and coordinating meeting materials and external briefings,

Qualifications

• U.S. citizenship required for access to USAF bases, AFRL facilities, or U.S. Government IT networks.
• Able to obtain and maintain the clearance/trustworthiness determination required for duties and complete required security and OPSEC training.
• Proficient in Microsoft 365, Adobe Acrobat, and Air Force-approved web applications; able to troubleshoot basic issues without regular supervision.
• Effective oral and written communication, tact, courtesy, diplomacy, and professional decorum.

Responsibilities

• Produce, format, and deliver correspondence, briefings, and program documentation by established suspense dates.
• Manage administrative workflow and organizational data; accept and assign taskers within two business days, update status, conduct weekly follow-up, and maintain IPT manning documents.
• Route completed travel authorizations for approval in the Defense Travel System (DTS) within two business days, maintaining a routing error rate below 5% per quarter.
• Log and distribute incoming classified and unclassified mail to the correct recipient within one business day of receipt.
• Initiate meeting coordination within one business day of tasking or calendar-conflict identification; reconcile calendars and communicate details 48 hours before the event.
• For corporate-level meetings, provide biographies and program history for external visitors at least 24 hours before the meeting; for workshops, distribute technical papers 24 hours in advance.
• When tasked to attend meetings, capture and deliver action items and key decisions within one business day after the event.
• Provide direct user support for products and services, routing inquiries to the designated technical contact with an initial response within one business day.

Skills

Communication

Oral and written

Tact and diplomacy

Professional decorum

Microsoft 365

Adobe Acrobat

SharePoint

DTS

Tools

Microsoft 365 Suite

Adobe Acrobat

Air Force web apps

DTS (Defense Travel System)

SharePoint

Job description

Silotech Group, Inc. seeks an Executive Admin - Senior to provide executive-level administrative, logistics, workflow, correspondence, meeting and travel support to AFRL/RA operations and the Front Office at Wright-Patterson AFB, OH.

You will maintain records, coordinate leadership activities and deliver correspondence and tasker support with required suspense dates. The role requires minimizing delays, ensuring accurate documentation, and coordinating meeting materials and external briefings,