Senior Executive Admin & Calendar Specialist

Fulton Financial; Philadelphia (Philadelphia County); On-site; USD 33,000 - 56,000; Full time

Benefits offered by this job

Benefits package

Job summary

Fulton Bank is seeking an experienced administrative professional for a full-time onsite role based in the United States. The position requires discretion, confidentiality, and a strong command of business vocabulary to support executives effectively.

Responsibilities include managing complex calendars, coordinating meetings and events, preparing reports and presentations, and coordinating day-to-day office operations with a high degree of accuracy and professionalism.

Qualifications

• High School Diploma or equivalent.
• 5 or more years Administrative support, or equivalent combination of advanced business school or secretarial training and job-related.
• 2 or more years Executive administrative support.

Responsibilities

• Act on own initiative to provide advanced clerical and administrative duties for Executive Level Managers, General managers or Managers of autonomic business units.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
• Organizes Market Advisory Board meetings. Compiling and distributing reports and information for the meetings. Arranging board room prior to meeting. Assisting Advisory Board members as needed.
• Manage complex executive calendars, meetings, and travel arrangements.
• Anticipate executive needs and proactively resolve scheduling conflicts.
• Prepare meeting materials, presentations, agendas, and meeting minutes.
• Coordinate events, leadership meetings, and special projects.
• Manage expense reports, invoices, and other administrative tasks accurately and timely.
• Prioritize competing deadlines while maintaining a high level of accuracy.
• Follow through on assignments independently and provide timely status updates.
• Support multiple executives while adapting to changing business priorities.
• Proven ability to anticipate needs, exercise sound judgment, and work independently.

Skills

Administrative support

Executive support

Calendar management

Travel coordination

Discretion/confidentiality

Education

High School Diploma or equivalent

Job description

Fulton Bank is seeking an experienced administrative professional for a full-time onsite role based in the United States. The position requires discretion, confidentiality, and a strong command of business vocabulary to support executives effectively.

Responsibilities include managing complex calendars, coordinating meetings and events, preparing reports and presentations, and coordinating day-to-day office operations with a high degree of accuracy and professionalism.