Executive Administrative Assistant II

Fulton Bank; Lancaster (Lancaster County); On-site; USD 39,000 - 63,000; Full time

Benefits offered by this job

Medical plans

FSA/HSA

Dental insurance

Vision insurance

Life insurance

401(k) + ESPP

Paid time off

Disability insurance

Maternity & parental leave

Adoption assistance

Educational assistance

Wellness program

Job summary

Fulton Bank in Lancaster, PA is seeking a high-level executive assistant to support the Chief Executive Officer and the executive leadership team. You will manage calendars, travel, communications, presentations, and key interactions with internal and external stakeholders.

Coordinate Board of Directors meetings, prepare reports, and liaise across departments. This role requires discretion, judgment, and a solid grasp of governance processes, with a strong focus on confidentiality.

Qualifications

• High school diploma or equivalent required.
• 5+ years in administrative support; 2+ years executive administrative support.
• Must understand governance processes and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to the CEO and executive leadership team.
• Manage calendars, travel, communications, presentations and key stakeholder interactions.
• Coordinate Fulton Board of Directors meetings and distribute reports and information.
• Arrange board room, assist directors as needed, and coordinate cross-department workloads.
• Prepare reports, manuals, agendas and final materials from drafts; produce graphics for presentations.
• Ensure compliance with company policies and coordinate with other secretaries as needed.

Skills

Executive support

Education

High School Diploma or equivalent

Job description

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

This is a full-time, onsite career opportunity that is based out of our corporate headquarters location in Lancaster, PA.

Under minimal supervision and acting on own initiative, provides high-level administrative support to the Chief Executive Officer and executive leadership team, including coordination of Board of Directors activities. This position requires exceptional judgment, confidentiality, and a comprehensive understanding of the organization's operations, leadership priorities, and governance processes. The role manages executive schedules, travel, communications, presentations, and key interactions with internal and external stakeholders.

• Acting on own initiative, performs advanced administrative, operational, and executive support duties for the Chief Executive Officer and other executive leaders, ensuring effective coordination of leadership priorities and organizational initiatives.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
• Independently Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda. Produces graphics for presentation.
• Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
• Coordinates activities across departments. Arranges and makes notifications of appointments and travel reservations and arrangements.
• Organizes Fulton Financial Corporation Board of Directors Meetings. Compiling and distributing reports and information for Board of Director's meetings. Arranging Board Room prior to meeting. Assisting Directors as needed.
• Schedules maintenance of bank cars, including state inspection, registration, cleaning and repairs when needed.
• Prepares annual mileage reports.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
• Plans layout of complex reports and statistical tables.
• Interfaces with other secretaries to share or coordinate workload.

Education

High School Diploma or equivalent. (Required)

Experience

5 or more years Administrative support , or equivalent combination of advanced business school or secretarial training and job-related. (Required)

2 or more years Executive administrative support. (Required)

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job-related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

The hourly rate for this position is $27.79 - $46.30.

Additionally, as part of our Total Rewards program, Fulton Bank offers a comprehensive benefits package to those who qualify.

• medical plans with prescription drug coverage
• flexible spending account or health savings account depending on the medical plan chosen
• dental and vision insurance
• life insurance
• 401(k) program with employer match and Employee Stock Purchase Plan
• paid time off programs including holiday pay and paid volunteer time
• disability insurance coverage and maternity and parental leave
• adoption assistance
• educational assistance
• a robust wellness program with financial incentives

To learn more about your potential eligibility for these programs, please visit Benefits & Wellness | Fulton Bank.

Fulton Bank (“Fulton”) is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.