Executive Administrative Assistant II

Fulton Bank; Reading (Berks County); On-site; USD 34,000 - 56,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

401(k) with employer match

Paid time off

Job summary

Fulton Bank is seeking a full-time, onsite Administrative Assistant to support executives. You will manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure timely follow-through with a high level of accuracy.

Requirements include a High School Diploma and 5+ years of administrative support experience, plus 2+ years of executive support. Fulton Bank offers a comprehensive benefits package and a competitive hourly salary ranging from $24.81 to $41.35.

Qualifications

• 5+ years administrative support experience.
• 2+ years executive administrative support.
• High School Diploma or equivalent.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Coordinate meetings, prepare reports and presentations.
• Support day-to-day office operations and maintain confidentiality.

Skills

Administrative support

Executive support

Calendar management

Travel coordination

Meeting prep

Education

High School Diploma or equivalent

Job description

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

This is a full-time, onsite career opportunity that can be based out of various locations in DE, PA or NJ.

Under minimal supervision and acting on own initiative and direction, provides complex administrative support to one or more of the organization’s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures and people. Manage complex schedules, coordinate meetings and events, prepare reports and presentations. Anticipates executive needs, communicates proactively, and ensures timely follow-through on assignments while maintaining a high level of accuracy and attention to detail. Supports day-to-day office operations by coordinating administrative, facility, and operational activities to ensure an organized, efficient, and professional work environment. Builds strong relationships with internal and external partners and adapts effectively to changing business priorities.

• Acting on own initiative, performs advanced clerical and administrative duties for Executive Level Managers, General managers or Managers of autonomic business units.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
• Organizes Market Advisory Board meetings. Compiling and distributing reports and information for the meetings. Arranging board room prior to meeting. Assisting Advisory Board members as needed.
• Manage complex executive calendars, meetings, and travel arrangements.
• Anticipate executive needs and proactively resolve scheduling conflicts.
• Prepare meeting materials, presentations, agendas, and meeting minutes.
• Coordinate events, leadership meetings, and special projects.
• Manage expense reports, invoices, and other administrative tasks accurately and timely.
• Prioritize competing deadlines while maintaining a high level of accuracy.
• Follow through on assignments independently and provide timely status updates.
• Support multiple executives while adapting to changing business priorities.
• Proven ability to anticipate needs, exercise sound judgment, and work independently.

Education

High School Diploma or equivalent. (Required)

Experience

5 or more years Administrative support , or equivalent combination of advanced business school or secretarial training and job-related. (Required)

2 or more years Executive administrative support. (Required)

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

The hourly rate for this position is $24.81 - $41.35.

Additionally, as part of our Total Rewards program, Fulton Bank offers a comprehensive benefits package to those who qualify. This includes medical plans with prescription drug coverage; flexible spending account or health savings account depending on the medical plan chosen; dental and vision insurance; life insurance; 401(k) program with employer match and Employee Stock Purchase Plan; paid time off programs including holiday pay and paid volunteer time; disability insurance coverage and maternity and parental leave; adoption assistance; educational assistance and a robust wellness program with financial incentives. To learn more about your potential eligibility for these programs, please visit Benefits & Wellness | Fulton Bank.

Fulton Bank (“Fulton”) is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.