Senior Exec Admin & Project Coordinator (Remote)

Brandan Enterprises Inc; Bethesda (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

BEI is recruiting for a contract role with the National Institutes of Health in Bethesda, MD. The position combines telework (3-4 days) with on-site work (1-2 days) to support procurement and administrative tasks.

You will manage senior executive schedules, prepare travel requests and reports, and maintain SOPs and documentation. The role requires working with multiple staff to ensure smooth program workflow and compliance with NIH policies.

Qualifications

• A college degree and four years of related work experience, or a high school diploma and eight years of related work experience.
• Experience with procurement, travel requests, and administrative processes is preferred.
• Ability to develop SOPs and maintain guidance documents used across programs.

Responsibilities

• Manage senior executive staff schedules and coordinate meeting materials.
• Coordinate travel requests, official memoranda, leave authorizations, and related forms.
• Prepare and maintain documents, reports, and program records for staff.
• Coordinate meetings, workshops, and training sessions; arrange rooms and AV equipment.
• Provide guidance on Federal guidelines and NIH policies; ensure proper documentation and approvals.
• Maintain databases and dashboards for personnel, budget and travel actions.
• Serve as liaison with management and administrative staff to facilitate program workflow.

Skills

Communication skills

Transcribe & edit documents

Analytical thinking

Time management

Education

College degree

High school diploma + 8 years experience

Job description

BEI is recruiting for a contract role with the National Institutes of Health in Bethesda, MD. The position combines telework (3-4 days) with on-site work (1-2 days) to support procurement and administrative tasks.

You will manage senior executive schedules, prepare travel requests and reports, and maintain SOPs and documentation. The role requires working with multiple staff to ensure smooth program workflow and compliance with NIH policies.