Senior Events & Logistics Lead

SHI International; Wisconsin; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Diversity commitment

Growth opportunities

Health benefits

Modern facilities

Job summary

SHI International is seeking a Sr. Event Specialist to lead end-to-end event logistics, including venue selection, contract negotiation, and on-site coordination.

You will design engaging concepts, manage budgets, and provide exceptional customer service during events, ensuring attendee satisfaction and flawless execution. Collaborating with internal teams and external vendors, you will oversee travel, lodging, catering, and promotional items while fostering strong relationships with attendees

Qualifications

• Experience planning, coordinating, and executing event logistics.
• Ability to manage budgets and reconcile financials.
• Strong vendor negotiation and contract management skills.
• Excellent customer service during events.
• Proven stakeholder communication and collaboration.
• Proficiency with Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Collaborate with internal and external partners to plan, coordinate, and execute event logistics, ensuring transparency and accuracy.
• Research and select venues, negotiate and execute contracts with vendors such as caterers, hotels, and transportation providers.
• Design and strategize event concepts, collaborating with team members for larger events and implementing creative ideas.
• Manage and track event budgets, reconcile financials, and maintain accurate records for review and reporting.
• Provide hands-on customer service during events, addressing attendee questions, and ensuring a seamless experience.
• Anticipate and respond to customer needs and resolve issues during events to maintain synergy and satisfaction.
• Coordinate all logistical aspects of events, including travel, lodging, catering, and transportation arrangements.
• Oversee and maintain promotional items for events, including research, selection, ordering, and distribution.
• Meet and greet vendors, employees, customers, and partners, facilitating communication and fostering relationships.
• Support the events team and fill in for other roles as needed, while maintaining professionalism and providing guidance.

Skills

Event planning

Budget management

Vendor negotiation

Customer service

Communication

Team coordination

Tools

CRM software

Concur

Outlook

Job description

SHI International is seeking a Sr. Event Specialist to lead end-to-end event logistics, including venue selection, contract negotiation, and on-site coordination.

You will design engaging concepts, manage budgets, and provide exceptional customer service during events, ensuring attendee satisfaction and flawless execution. Collaborating with internal teams and external vendors, you will oversee travel, lodging, catering, and promotional items while fostering strong relationships with attendees