Senior Event Producer — HighImpact Corporate Events Orlando

PRA Business Events; Orlando (FL); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Vacation Time and Paid Holidays

Job summary

PRA Business Events is seeking an experienced Senior Event Producer for a hybrid role in the Orlando area. The position focuses on end-to-end event production, client management, and overseeing field staff to deliver standout programs.

Qualified candidates will have a Bachelor’s degree and at least 4 years of experience in corporate events or DMC/hospitality settings, with strong leadership, negotiation, and multitasking skills. Flexibility for weekends/evenings is required.

Qualifications

• Bachelor's degree, or equivalent relevant experience.
• 4 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred.
• Proven ability to lead operations functions and effectively supervise, develop, and mentor Field Staff.
• Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees.
• Demonstrated success in analyzing and interpreting client requirements, contracts, financial reports, and complex legal documents to mitigate risk and ensure profitability.
• Skilled at presenting information and responding to questions from clients, supplier partners and hoteliers.
• Ability to multitask and work on multiple programs with different deadlines.
• Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners.
• Deep market knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners.
• Must be able to work flexible hours including weekends, evenings and holidays.

Responsibilities

• Oversee logistical management and operational execution of client events and programs, including complex programs for high profile accounts with budgets ranging from $500K-$1M+.
• Serve as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention.
• Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted.
• Manages program changes during pre-planning and on-site, negotiating and up-selling.
• Responsible for managing the expected gross margin for the event once contracted.
• Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
• Ensures deposits for program have been received as contracted and billing is completed.
• Determines Field Staff work assignments, based on program schedule and staffing needs.
• Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
• Participates in recruiting and training Field Staff
• Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
• Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Assists Experience Designers with program development according to specifications of client
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
• Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives
• Model teamwork and collaboration, setting the standard for professionalism and operational excellence
• Develop and implement new processes or improvements to enhance program operations
• Facilitate training and professional development initiatives, including ongoing skills development for Event Producers in collaboration with leadership
• Lead department meetings and assign programs in the absence of leadership (ADOE)

Skills

Leadership

Communication

Multitasking

Vendor management

Negotiation

Education

Bachelor's degree

Job description

PRA Business Events is seeking an experienced Senior Event Producer for a hybrid role in the Orlando area. The position focuses on end-to-end event production, client management, and overseeing field staff to deliver standout programs.

Qualified candidates will have a Bachelor’s degree and at least 4 years of experience in corporate events or DMC/hospitality settings, with strong leadership, negotiation, and multitasking skills. Flexibility for weekends/evenings is required.