Senior Event Producer: High-Impact Conferences

Utopia Experience; St. Louis (MO); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Retirement plan with match up to 3%

Flexible paid time off

Collaborative culture

Non-profit client exposure

Transparent, collaborative atmosphere

Hybrid schedule

Job summary

Utopia Experience is seeking an experienced events professional to own a portfolio of client accounts from kickoff through post-event reconciliation. You’ll manage multi-year partnerships and single events, ensuring consistent delivery and accountability for every client.

You’ll collaborate with leadership and production teams to design budgets, negotiate hotel contracts, and create compelling sponsorship packages that drive value for clients and sponsors alike.

Qualifications

• 3–5+ years planning corporate events
• Proven success managing $500K+ event budgets
• Real hotel contract negotiation experience
• Hands‑on experience with registration platforms
• Comfort working with A/V vendors, production teams, and technical requirements

Responsibilities

• Own the full planning lifecycle for a portfolio of client events
• Negotiate hotel contracts to protect margins and please finance teams
• Own the full budget lifecycle, track spend, and reconcile post-event
• Design sponsorship packages and manage fulfillment from logos to deliverables
• Create intuitive registration experiences using Cvent and other platforms
• Manage A/V procurement and other vendor partnerships with confidence
• Coordinate complex event logistics across multiple tracks and speakers
• Travel to events across the U.S. and internationally to ensure flawless on-site execution

Skills

Event planning

Budget management

Contract negotiation

Registration platforms

AV coordination

Client relationships

Tools

Cvent

HubSpot

Monday.com

Google Sheets

Job description

Utopia Experience is seeking an experienced events professional to own a portfolio of client accounts from kickoff through post-event reconciliation. You’ll manage multi-year partnerships and single events, ensuring consistent delivery and accountability for every client.

You’ll collaborate with leadership and production teams to design budgets, negotiate hotel contracts, and create compelling sponsorship packages that drive value for clients and sponsors alike.