Senior Event Manager

EPAM Systems; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

EPAM Systems Inc is seeking a Senior Event Manager based in Mexico to orchestrate our DevRel footprint at external conferences worldwide. You will collaborate remotely with international teams to sponsor, present, and manage booths at developer gatherings across North America, Latin America, Europe, and Asia-Pacific.

You will coordinate event schedules, procure booth hardware and materials, and ensure all collateral is delivered on time.

Qualifications

• Minimum 3 years directing B2B tech conferences or global marketing campaigns.
• Ability to coordinate events remotely across multiple time zones.
• Strong written and verbal English communication skills.

Responsibilities

• Liaise between internal DevRel groups and external conference coordinators across regions.
• Prepare schedules and ensure sponsor assets, logos, bios, and attendee badges are delivered on time.
• Procure booth hardware and promotional materials and coordinate shipping to sites globally.

Skills

Event management

B2B technology conferences

Remote coordination

English proficiency

Time-zone coordination

Vendor procurement

Google Workspace (Docs/Sheets/Slides)

Crisis management

Tools

Google Sheets

Excel

Job description

We are seeking a structured and proactive Senior Event Manager based in Mexico to orchestrate our client's Developer Relations (DevRel) footprint at external, third-party technology conventions globally. Rather than building events from the ground up, you will collaborate remotely with international divisions to ensure our engineers and presenters are fully equipped to sponsor, talk, and manage booths at worldwide developer gatherings.

Responsibilities

• Serve as the primary liaison between internal client DevRel groups and external conference coordinators across North America, Latin America, Europe, and Asia-Pacific
• Establish precise project schedules and guarantee that every sponsor asset including booth visuals, corporate logos, presenter biographies, presentation particulars, and attendee badges is delivered punctually
• Procure booth hardware encompassing displays, furnishings, electrical hookups, and network access while collaborating with local storage facilities to dispatch promotional merchandise and demonstration gear to conference sites globally
• Draft comprehensive and digestible Know-Before-You-Go instruction manuals, booth duty rosters, and troubleshooting protocols to ensure on-site personnel operate smoothly during conferences
• Conduct preparatory coordination video conferences with speakers, booth attendants, and community aides across disparate time zones to verify total readiness
• Maintain precise financial spreadsheets, gather supplier estimates, and adhere to corporate procurement procedures to ensure purchase orders and billing statements clear on schedule
• Compile post-conference outcomes encompassing visitor volume, badge scans, presentation audience sizes, imagery, and staff evaluations to produce a final comprehensive trip summary highlighting key takeaways
• Preserve and refine shared operational inventories, standard operating procedures, and tracking documents to keep worldwide event execution streamlined and uniform

Requirements

• Minimum of 3 years of hands-on background directing business-to-business technology conferences, trade exposition sponsorships, exhibition booths, or worldwide marketing campaigns
• Demonstrated capability to orchestrate and finalize events from a distance by formulating precise documentation and delegating execution to local venue personnel
• Advanced organizational expertise to handle several international conferences concurrently, schedule tasks backward from rigid target dates, and maintain collaborative tracking documents
• Fluent professional proficiency in the English language featuring exceptional written and verbal communication capabilities
• Demonstrated adaptability working alongside diverse international stakeholders across multiple time zones, including readiness for early morning European or evening Asian discussions when necessary
• Expertise in spreadsheet applications like Google Sheets or Excel to monitor conference expenses, inventory shipments, and post-event analytics
• Composed and pragmatic disposition under stressful conditions, capable of rapidly resolving transit delays, supplier complications, or sudden itinerary adjustments
• Nice to have Prior background collaborating alongside software engineers, technical presenters, or developer community ecosystems to foster technical engagement
• Practical understanding of managing cross-border cargo dispatches, regional merchandise depots, and import-export customs documentation
• Daily operational fluency utilizing Google Workspace tools including Docs, Sheets, Slides, and Chat for distributed team cooperation
• Direct exposure to enterprise procurement pipelines, purchase order management systems, and vendor onboarding protocols