Event Manager

Jobrapido; Springfield (MA); Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Dynamic Events in the United States seeks a mid–upper level Event Manager with mature professionalism and strong project management skills to lead teams from executive clients to suppliers. You will independently manage multiple priority projects, foster client relationships at senior levels, travel as needed, and drive deliverables for impactful event execution.

This role requires creative problem solving, budget oversight, vendor coordination, and the ability to align events with business

Formación

• Mid–upper level event role requiring mature professionalism and strong project management.
• Ability to lead teams from executive clients, internal staff, and external suppliers.
• Flexible, creative problem solving and the capacity to manage multiple priorities independently.

Responsabilidades

• Project manage a wide variety of event experiences from client team management and event delivery.
• Plan with stakeholders to identify strategy, audience targets, and goals aligned to business aims.
• Oversee budgets, POs, invoices, SOWs, and vendor coordination to ensure timely deliverables.
• Coordinate with third party vendors to ensure accuracy and on-time results.
• Travel to provide on-site event management and support as required.

Conocimientos

Project management

Client management

Stakeholder liaison

Budget oversight

Team leadership

Communication

Problem solving

Herramientas

MS Office Suite

Web-based collaboration software

Content management systems

Descripción del empleo

Our Mission:

Is to create meaningful and innovative experiences.

Dynamic Events is a full-service agency specializing in corporate event and meeting planning.

With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in-person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.

Our Culture:

Is intentional.

We believe that every individual on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment.

We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it.

We also believe that sometimes the right gif.

in chat can speak louder than words.

Our Team:

Is exceptional and dedicated.

We are a small but motivated team who find true fulfillment and joy in living the day-to-day alongside each other (on good days and not so good days).

We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way.

We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.

The Job:

This is a mid-upper-level event position and requires a mature professional individual with strong project management skills and the ability to manage teams from executive clients, internal team members, and external suppliers and partners.

The position requires great flexibility, creative problem solving and the ability to independently manage multiple priority projects.

An Event Manager is responsible for the full project management and leadership of a variety of different event-based executions.

They serve as liaison between contractors, organizers, business owners and management with regards to all facets of the programs and events- driving deliverables for successful and impactful project execution.

At times, this will include full management with minimal assistance.

Major Accountabilities:

Project manage a wide variety of event experiences from client team management, event management, technical digital event builds, and overall deliverables management to achieve the agreed upon execution goal.

Partner with key stakeholders at start of the planning process to identify event strategy, audience targets, and organizational goals mapped to overall business goalsProactively manage and spearhead development process for all events end-to-end including project management, production timelines, event agenda, digital content, space allocation and rhythm of business among stakeholders across multiple time zonesCreate and facilitate event agenda with key stakeholders to optimize attendee flow, different learning styles, in-person/digital venue capacity, speaker readiness, event goals and objectivesEscalates and mitigates risks and challenges as identified and provide creative problem-solving solutionsRemain current on new trends in exhibit design and industry trends; including digital and hybrid eventsEstablish and maintain budgets, purchase orders, 3rd party payments and cross charges, internal invoices for service hours worked, SOW creations, forecasting, and monthly approvalsEffectively participate and partner with third party vendors on planning and execution to ensure all deliverables are timely and accurateNavigate specified software management tools and/or processes to efficiently and accurately manage event detailsSchedule and run conference calls and meetings with key participants and stakeholders including meeting agendas, resources and meeting notesAdvise clients regarding venue selection, contract negotiations, vendor RFPs, and SOWsMeasure KPI results (evaluations, attendance, feedback) on all content and communicate findings back to key stakeholders.

Modify processes to adopt best practices and incorporate feedback as appropriateEstablish and maintain strong client relationships at senior levels, identify and troubleshoot issues and challenges as they relate to client satisfaction and overall success; identify opportunities to grow existing accounts to support and contribute to overall business goalsManage all post-event reporting, including attendee evaluation results, stakeholder postmortem reviews, final event reports, and communicationsTrain and delegate to new hires and support team members at all levels of employment, and develop process and control documents for the events, clients, and the companyRepresent Dynamic Events with the utmost professionalism providing quality customer service while maintaining strong ethical business practicesWillingness to travel to provide onsite event management and support, following government guidelinesHandle sensitive personally identifiable information (PII) and other confidential data in compliance with data privacy regulations and organizational best practices, ensuring integrity, confidentiality, and proper access controls.

Other duties as assigned

Key Competencies:

Proficient in MS Office Suite and using web-based collaboration software, content management systemsStrong communication and interpersonal skills; must be able to communicate with respect and discretion with clients, speakers, staff, and vendors, and to adapt communication styles to a wide range of audiences including executive level audiences.

The ability to manage competing workloads and prioritize requests to meet deadlinesThe ability to produce and present high-level documentation for internal and external purposesFast acting, with excellent project management skills and the ability to lead and manage time-sensitive, cross-functional initiatives in a fast-paced environmentAbility to work with minimal supervision, prioritize multiple tasks, and complete scheduled tasks on time under competing deadline pressuresDrive deliverables while navigating ambiguityEffectively collaborates in a team environme.