Event Manager

Event Marketing Partners; United States; On-site; USD 110,000 - 150,000; Full time

Job summary

Event Marketing Partners LLC seeks an experienced Event Manager to lead and drive tradeshow planning and execution for one of its primary Fortune 100 clients. The role involves planning and managing logistics for industry trade shows and events, ensuring on-time delivery within budget and maximizing ROI.

The position requires a strategic and tactical expert capable of managing multiple shows concurrently, working with global event teams, and traveling nationally and internationally.

Qualifications

• Minimum of 6 years full-time work experience in relevant positions (Marketing, Sales, Business, Management, Operations, etc.)
• Must be comfortable with ambiguity and rapid change as direction evolves quickly.
• Ability to work independently and collaboratively in a fast-paced environment, must not only own tasks but the success of the broader program
• Strong project management skills with a keen eye for detail
• Self-starter: Individual must take initiative without waiting for direction
• Proactive: Identify what needs to be done, take responsibility for outcomes, drive work forward independently
• Must be technology savvy, quick learner, ability to adopt new tools, and platforms
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships
• Cross-functional collaboration: Clarity and follow-through
• Strong analytical and problem-solving skills
• Must be resourceful - Client moves fast, teams often work without perfect information
• Must be willing and able to travel multiple times per quarter for on-site event execution
• All offers of employment are contingent upon successfully completing a background check.

Responsibilities

• Identify workstreams and partner with client requestor to identify stakeholders and workstream owners
• Formulate a core event team and manage cross-team collaboration to achieve successful outcomes based on the stated goals of the event/event narrative
• Work-back schedule, timelines, key milestones and deliverables
• Coordination with the PR and AR teams on event logistics
• Content coordination including visuals/videos used in the booth, theater/partner presentations, videos and testimonials collected on-site
• Manage logistics related to trade show participation and work with vendors and contractors to secure services and equipment
• Manage communication with the core team and attendees, including sales/field alerts, attendance, registration, hotel blocks, and travel information
• Tradeshow preparation documents/presentations and KPI reporting with Business Operations
• Event budget management and reconciliation
• Foster relationships with trade show organizers, partners, and industry peers
• Coordinate booth logistics, including shipping, installation, teardown, and ensure booth aligns with brand image
• Coordinate giveaways, security, equipment rentals, catering
• Manage on-site presence to represent goals and messaging across booth and activations
• Staffing/brand ambassador coordination and meeting management
• Ancillary event coordination and venue sourcing
• Final documentation of critical correspondence and post-show deck management

Skills

Project management

Communication

Cross-functional collaboration

Tech savviness

Tools

Microsoft Office

Airtable

Asana

Jifflenow

Job description

Role Type: Client-facing, Tradeshow Support

Employment Term: This position operates on an annual contract renewal model aligned to an active client project. Contract renewals are evaluated annually and are expected to continue as long as the project remains active and performance expectations are met.

Salary Range: $110,000 to $150,000

Event Marketing Partners LLC (EMP) seeks an experienced Event Manager to lead and drive tradeshow planning and execution for one of its primary Fortune 100 clients. This includes planning and managing logistics as directed by the client event team for industry trade shows and events related to the tradeshows. This role requires a strategic and tactical expert who can manage multiple tradeshows and events concurrently on schedule, within budget, and maximize the greatest return on investment.

Candidates need to be team players, both internally at EMP and with the clients’ third-party global event marketing teams. Must be a self-starter with the ability to solve unseen challenges that arise in event planning and on-site at tradeshows. Candidates must work well in a process-driven environment. Proficiency in applications standard in today’s business world is a must (including, but not limited to, Microsoft Office Suite, Airtable, Asana and Jifflenow) and the ability to learn other technologies quickly. This role works with multiple teams in different time zones. The ability to travel both nationally and internationally is a must. Travel is a core part of this role: candidates should expect multiple trips per quarter, with on-site commitments typically ranging from 3 to 10 days per trip depending on the size and complexity of the event. On-site responsibilities span the full event lifecycle, from move-in through show days and strike, and travel schedules may shift as client priorities and event calendars evolve. Some back- to-back travel may be required on occasion.

Responsibilities & Requirements:

• Identify workstreams and partner with client requestor to identify stakeholders and workstream owners
• Formulate a core event team and manage cross-team collaboration to achieve successful outcomes based on the stated goals of the event/event narrative
• Work-back schedule, timelines, key milestones and deliverables
• Coordination with the PR and AR teams on event logistics
• Content coordination to include but not limited to:
• Visuals/videos used in the booth
• Theater/partner presentations
• Videos, customer and partner testimonials collected on-site
• Manage logistics related to trade show participation and work with vendors and contractors to secure necessary services and equipment
• Manage communication with the core team and attendees, including but not limited to:
• Sales/Field Alerts
• Attendance, registration, hotel blocks, and travel information
• Tradeshow preparation documents/presentations
• Coordination with Business Operations Manager on post-event survey, KPIs, metrics, and reporting
• Event budget management and reconciliation
• Foster positive relationships with trade show organizers, partners, and industry peers
• Coordinate with organizers, vendors, exhibitors, and visitors
• Coordinate booth logistics, including shipping, installation, and teardown, and ensure that the booth is functional and aligned with the company’s brand image
• Coordinating the logistical requirements such as giveaways, security, equipment rentals, and catering services
• Manage on-site presence to represent the goals and industry/product messaging. Including but not limited to:
• Manage booth requirements
• Signage
• Exhibit booth or presentation design, install, and dismantle
• Meeting room management
• Ancillary event management
• Activations
• Coordination of demo logistics
• Coordination of all logistics for content deliverables
• Staffing/brand ambassador coordination
• Meeting management and tracking
• Ancillary event coordination, including venue sourcing and offsite logistics management
• Final documentation of critical correspondence
• Final post-show deck management
• Meeting management

Desired Skills & Experience

• Minimum of 6 years full-time work experience in relevant positions (Marketing, Sales, Business, Management, Operations, etc.)
• Must be comfortable with ambiguity and rapid change as direction evolves quickly. Fast-moving, ambiguous environment. Prioritize, solve problems in real time.
• Ability to work independently and collaboratively in a fast-paced environment, must not only own tasks but the success of the broader program
• Strong project management skills with a keen eye for detail
• Self-starter: Individual must take initiative without waiting for direction
• Proactive: Identify what needs to be done, take responsibility for outcomes, drive work forward independently
• High level of skill in a variety of technologies, including experience in project management software and collaborative workspace technology
• Must be technology savvy, quick learner, ability to adopt new tools, and platforms
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships
• Cross-functional collaboration: Clarity and follow-through
• Strong analytical and problem-solving skills
• Must be resourceful - Client moves fast, teams often work without perfect information. Need a “figure it out” mindset
• Must be willing and able to travel multiple times per quarter for on-site event execution, with assignments typically ranging from 3 to 10 days. This role may involve occasional physical activity, including lifting and moving materials associated with event setup and breakdown.
• All offers of employment are contingent upon successfully completing a background check.